Administrative Assistant, Franchise Operations
Fit Franchise Brands•Manalapan, NJ
•Onsite
About The Position
Fit Franchise Brands is hiring a part-time Administrative Assistant to support our Director of Franchise Operations. This is an in-person role working 15-20 hours per week at our Manalapan, NJ office. You will be the organizational backbone of our franchise operations team: keeping records accurate, events running smoothly, and communications on track. If you love bringing order to busy environments and take pride in the details, this role is for you.
Requirements
- 2+ years of administrative, office coordination, or similar experience preferred
- Strong organizational skills and meticulous attention to detail
- Clear, professional written and verbal communication
- Comfort learning and working in tools like Asana, DocuSign, Excel, and Outlook
- Ability to manage multiple priorities and meet deadlines independently
- Discretion in handling confidential business information
- A proactive, service-minded attitude
Responsibilities
- Maintain and organize franchise management records, including entity information, lease dates, and linked documents
- Prepare documents and signing workflows in DocuSign
- Launch and manage project templates in Asana
- Support franchise transfers: schedule closings, send welcome gifts, coordinate vendor introductions, and file finalized documents
- Answer incoming calls and respond to voicemails
- Print and prepare materials for trainings and in-office events
- Prepare invitations and reminders for ongoing trainings
- Prepare and send surveys; compile responses
- Schedule and coordinate meetings and events
- Manage internal apparel and inventory ordering
- Own and continuously improve our filing systems
- Handle email follow-ups as directed
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
