Part-Time Regular Administrative Assistant - Finance

City of New Braunfels, TX • New Braunfels, TX

2d • $20 - $24 • Onsite

About The Position

Under general supervision, performs a variety of skilled administrative functions for the Finance Department. This role provides administrative support to assigned team members, prepares correspondence, reports, and documentation, maintains department records and files, conducts general accounting duties, and gathers, interprets, and prepares data for studies, reports, and projects. The position also assists in the development of short and long-range plans. The level of work is considered intermediate. Reports to the department Director and/or Assistant Director.

Requirements

• Associate degree
• Three (3) to five (5) years administrative support experience
• Valid Texas Driver’s License
• General office practices and equipment, including standard computer software applications.
• Intermediate internet skills.
• Records management principles and standards.
• Basic accounting principles and practices.
• Service oriented and flexible to meet changing business needs.
• Customer service standards and protocol.
• Strong written and oral communication skills.
• Correct English grammar, composition, spelling, punctuation, and vocabulary.
• Coordinating and performing a variety of skilled administrative functions.
• Establishing and maintaining cooperative working relationships with City employees, officials and the general public.
• Maintaining and enforcing all aspects of security of confidentiality of information, documents, and records.
• Ability to organize, set priorities, effectively manage time and demands, and make independent judgments.

Nice To Haves

• Certification as a Notary Public License
• General finance and accounting knowledge
• City policies and procedures
• Data analyst work experience
• Workday financial software

Responsibilities

• Provides administrative support and assistance to the department and/or other designated departmental team members.
• Performs routine as well as some complex, diverse, and confidential administrative or accounting duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and practices.
• Prioritizes and manages multiple administrative tasks and projects.
• Anticipates the needs of senior/executive management and is proactive in addressing them; uses problem solving, decision making, and analytical skills to troubleshoot, make recommendations, and take actions on data and information of mid-level complexity.
• Coordinates and conducts special projects as assigned.
• Assists City staff with projects and special events and acts as a liaison between departments.
• Provides customer service in person and via the telephone; responding to public inquiries and providing information regarding departmental policies, procedures, programs, facilities, and/or municipal services and greeting departmental/City visitors.
• Assists the general public with reservations and/or registrations; receives and logs service calls and/or customer complaints.
• Prepares and/or distributes correspondence, memoranda, agenda items/packets, reports, forms, and other assigned documentation; schedules meetings, appointments, and/or hearings; assists in coordinating special events or other departmental activities as assigned.
• Prepares responses to open records requests.
• Gathers, interprets, and prepares data from various sources for use in studies, reports, projects, and the development of short and long-range plans.
• Coordinates budget preparation and monitors budget compliance as it relates to professional development and office supplies; Initiates purchase orders for the Finance Department.
• Updates and maintains departmental filing systems, databases, lists.
• Monitors and maintains office supplies and equipment/parts inventories for area of assignment; orders office supplies, uniforms, name badges, and/or business cards.
• May be required to function as part of City incident command structure.
• Performs other specialized duties relative to area of assignment as assigned or required.
• Assists Purchasing Division with P-card administration.

Benefits

• 2:1 match on retirement contribution
• Vacation accrual starts at date of hire – up to 89 hours annually your first year
• Longevity pay on top of your regular pay after one full year
• Tuition reimbursement program
• Professional and personal development training available

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree