Part-Time Administrative and Finance Assistant (Remote)

Purple Sales Solutions Inc.

7h•Remote

About The Position

Purple Sales Solutions is seeking an experienced Accounting & Bookkeeping Specialist with strong knowledge of Canadian Accounting practices and proficiency in QuickBooks Online Accounting & Payroll. This role is crucial for developing Purple Sales' internal operations, policies, and procedures. The position involves managing daily accounting records, generating financial reports (monthly P&L, annual balance sheets, ad hoc reports), handling accounts payable and receivable, managing payroll and contractor invoices, and assisting with tax document submissions (T4, T4A, T2, GST/HST, ROE, T2200). Additionally, the role will oversee administrative sales activities, including client invoicing, vendor payments, CRM updates, proposal finalization, and identifying/applying for grants. The company values empathy, support, proven processes, and professional growth, offering opportunities for promotion and valuing employee initiatives and teamwork.

Requirements

At least four years of experience using QuickBooks Online Accounting & Payroll
Ability to use presentation tools such as PowerPoint and Excel professionally
Ability to multitask and meet tight deadlines
Effective written, verbal, and interpersonal communication skills
Strong prioritization, organization, and time management skills.
QuickBooks Online Accounting & Payroll (Advanced Level required)
Excel (Advanced Level Required)

Nice To Haves

Pandadoc (Preferred)
BambooHR (Preferred)

Responsibilities

Supervising and controlling Daily Accounting records
Monthly P&L & annual balance sheet
Generating ad hoc financial reports
Generating accounting reports as requested
Responding to inquiries regarding A/P & A/R
Account receivable management
Payroll management & contractor invoice management
Assisting with generating and/or submitting Tax documents such as T4, T4A, T2, GST/HST, ROE, T2200
Supervising and controlling Administrative sales activities
Timely client invoicing/vendor payments
Keeping up to date with the CRM and the different tasks in the latest stages, such as proposal update and agreement finalization.
Identifying Grants and preparing their application in a timely fashion
Generating management reports as requested