Administrative Assistant, Finance & Facilities
About The Position
Southwestern Public Health prides itself on the flexible work environment that employees have come to appreciate and value. SWPH is a workplace where employees are integral to the research, planning, collaborative efforts and delivery of programs and services. This position is presently located at the St. Thomas site. This posting is for one (1) current vacancy. Reporting to the Director of Finance & Facilities, the Administrative Assistant, Finance & Facilities provides administrative, financial, and operational support to the Finance and Facilities department. The position is responsible for the processing of accounts payable and accounts receivable transactions, maintaining financial and departmental records, coordinating meetings and documentation, supporting procurement and facilities administration, and ensuring efficient day-to-day departmental operations. The incumbent works closely with staff, vendors, auditors, contractors, and external stakeholders while maintaining a high degree of accuracy, confidentiality, and professionalism.
Requirements
- Graduate of a recognized post-secondary program in office administration, business management or financial program
- Minimum of two (2) years of recent and relevant professional administrative support in a corporate, and/or financial setting
- Advanced computer skills, particularly Microsoft Word, Power Point, Excel and Access
- Self-directed individual who is flexible, adaptable and able to operate in a fast-paced work environment.
- Excellent communication skills, both verbal and written, as well as excellent grammar, spelling, proofreading and composition skills
- Proven ability to multi-task, problem-solve, work under pressure, deal with multiple requests, know how to prioritize and meet deadlines
- Sensitive in recognizing and dealing with confidential issues
- Fully vaccinated against COVID-19, are able to provide proof of immunization, and acknowledgement to follow Southwestern Public Health's policies and processes related to COVID-19 management in the workplace.
Nice To Haves
- Minimum of two (2) years of recent and relevant professional administrative support in a corporate, and/or financial setting would be highly regarded
Responsibilities
- Processing of accounts payable and accounts receivable transactions
- Maintaining financial and departmental records
- Coordinating meetings and documentation
- Supporting procurement and facilities administration
- Ensuring efficient day-to-day departmental operations
Benefits
- OMERS pension
- comprehensive Health and Dental benefits package upon completion of the probationary period.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
