Administrative Assistant - Federal

Gilbane Federal•Hanscom AFB, MA

1d•$65,500 - $80,000

About The Position

Gilbane is seeking a Support Assistant II to provide broad administrative support to a Business Unit (BU), office, department, or job site. Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. The role offers the opportunity to work on diverse projects such as schools, labs, hospitals, corporate offices, and sports arenas. Gilbane is dedicated to building a diverse, inclusive, and authentic workplace.

Requirements

Associates or Bachelor’s degree
3-5+ years of office experience in a construction-related field preferred
Or equivalent combination of education and experience
Strong communication skills
Excellent organizational skills
Ability to work in a team environment
Proficient in Microsoft Office, including Word, Excel, and Power Point
Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Nice To Haves

3-5+ years of office experience in a construction-related field preferred

Responsibilities

Demonstrates initiative and problem-solving in a fast-paced environment
Manages calendars and coordinates meetings accordingly
Prepares expense reports in electronic system
Prepares correspondences and presentations
Orders office supplies as needed
May serve as Learning Coordinator responsible for working with BUL/Department Heads and HR to determine annual training needs
Creates training schedules for BU/departments and communicates scheduled company training opportunities to employees to encourage participation
Organizes and executes trainings and events including scheduling, sending reminders, providing facilitator with necessary training materials, and ordering/organizing catering