Administrative Assistant Executive

Advanced Technology Services•Peoria, IL

9d•$67,152 - $85,881

About The Position

ATS is hiring an Administrative Assistant Executive to support administrative operations and coordinate projects, communications, information flow, and complex schedules. The role works independently and collaboratively on special and ongoing projects, including planning presentations and disseminating information. It also supports purchase order processing, administration of Concur and company credit cards, and front desk coverage as needed. The position serves as a liaison with internal departments and outside companies, including senior executives, and handles confidential and non-routine information. The employee is expected to improve and monitor processes, complete required quality core classes, apply the skills learned, follow company and customer safety procedures, and use ATS Core Values in the work environment. Work is typically performed in a moderately noisy business office.

Requirements

Two-year associate degree from a college or technical school and three years of related experience and/or training, or an equivalent combination of education and experience.
High level of knowledge of office administrative procedures and standard office equipment.
Ability to handle multiple projects simultaneously and work well under pressure.
Ability to read and interpret safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence and speak effectively before groups of customers or employees.
Ability to solve practical problems involving a variety of concrete variables and limited standardization, and interpret written, oral, diagram, or schedule instructions.
Excellent word processing and presentation graphics skills.
Strong interpersonal skills for handling sensitive and confidential situations, with poise, tact, diplomacy, and a sense of urgency.
Excellent writing, grammar, punctuation, editing, communication, and people skills; good organizational skills.
Professional attire and mannerisms appropriate for a corporate representative.
Experience with Microsoft Outlook, Word, PowerPoint, and Excel.
Ability to regularly stand, walk, handle or feel objects with hands and fingers, reach, stoop, kneel, crouch, and talk or hear.
Ability to use a telephone with headset, frequently use a standard keyboard and computer to document calls in a ticketing system, and occasionally use other office equipment.
Ability to occasionally lift and/or move more than 30 pounds; occasionally sit for long periods and use close and color vision.

Nice To Haves

Team player.
Customer-oriented.
Self-motivated problem solver with a positive attitude.

Responsibilities

Work independently and with a team on special and ongoing projects, including coordinating presentations and disseminating information.
Draft written and email responses; compose letters, memos, and presentation materials; prepare correspondence, charts, tables, graphs, and business plans; and proofread and edit final copy for accuracy and clarity.
Answer and screen calls, prioritize information and calls, sort and distribute mail, open mail, take messages, and address routine and non-routine questions.
Liaise with other departments and outside companies, including senior executives, and handle confidential and non-routine information.
Respond to recurring information requests and follow up on requests from employees, outside sources, and customers.
Schedule and organize complex activities such as meetings, travel, and conferences.
Establish, develop, maintain, and update filing systems.
Receive and process purchase orders.
Assist with administration of Concur and company credit cards.
Assist with front desk coverage as needed.
Continuously improve processes and quantitatively monitor them.
Complete required quality core classes and apply the skills and techniques presented.
Use company Core Values and follow company and customer safety procedures.