Administrative Assistant / Executive - Orlando, Florida

Lockheed Martin•Orlando, FL

3d•Onsite

About The Position

You will be the Administrative Assistant Specialist for the Vice President of Hypersonic and Strike Systems (HSS) and Vice President of the Joint Air-to-Surface Stand-off Missile (JASSM) responsible for delivering seamless executive support and ensuring optimal JASSM program operations. As the Administrative Assistant Specialist, you will be responsible for providing administrative support to the HSS VP, JASSM VP, and JASSM senior staff. You will play a vital role in ensuring the smooth operation of our office by performing a wide range of administrative duties and office management tasks.

Requirements

Must be a U.S citizen and have the ability to obtain a Secret security clearance
Must be willing to be on-site full-time
Must have prior experience supporting senior level management (i.e. Senior Managers, Directors, and/ or Executive leaders)
Proven experience applying critical thinking to tasks and calendar prioritization
Experience using mobile technology to handle work issues outside of normal work hours
Proficiency in Microsoft Office including Word, Excel, Power Point, and Outlook
Ability to manage multiple tasks simultaneously and quickly adjust to changing priorities
Ability to maintain confidentiality, and appropriate sensitivity to all issues
Outstanding interpersonal skills, with demonstrated ability to interface with multiple levels of management
Experience in travel booking and expense reconciliation (preferred concur experience)
Experience managing office supply procurement
Ability to work well independently, but function within a team environment
Organizational skills
Attention to details

Nice To Haves

5+ years of experience as an administrative assistant, preferably in a fast-paced and dynamic environment
Excellent communication, writing, and interpersonal skills
Experience with Confluence and Tableau
Ability to work independently, prioritize tasks, and manage multiple projects simultaneously
Strong organizational and time management skills, with attention to detail and accuracy
Discretion and sound judgment in handling confidential and sensitive information

Responsibilities

Provide administrative support to senior leaders and staff, exercising discretion and sound judgement in handling confidential and sensitive information
Coordinate travel arrangement, reconcile expense reports, and ensure compliance with company policies and procedures
Manage complex calendars, coordinate meetings and appointments, and organize VIP visits and special events with precision and attention to detail
Develop and maintain effective correspondence management, ensuring timely and professional communication with internal and external stakeholders
Create and edit presentations, documents, memos, and reports, utilizing excellent writing and communication skills to produce high-quality materials