Executive Administrative Assistant

Kyndryl • Toronto, ON

2d • CA$61,920 - CA$105,360 • Hybrid

About The Position

As an Executive Administrative Assistant, you will provide high-level administrative and strategic support to senior leadership. You will operate as a trusted partner, ensuring seamless day-to-day operations while anticipating needs, managing priorities, and enabling executive effectiveness. This role requires strong organisational skills, sound judgement, and the ability to manage multiple priorities in a fast-paced, dynamic environment. You will also play a key role in maintaining professionalism, confidentiality, and operational excellence across all interactions. In addition, you will act as a mentor and coach to peers, reinforcing office protocols, best practices, and expectations.

Requirements

• Proven experience as an Executive Administrative Assistant or in a similar role (typically 3+ years)
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience managing complex calendars, travel arrangements, and executive communications
• Strong organisational, time management, and problem-solving skills
• High level of professionalism and confidentiality
• AI / Copilot knowledge necessary

Nice To Haves

• Bachelor’s degree in Business, Communications, or a related field preferred (or equivalent experience).

Responsibilities

• Manage complex executive calendars, prioritising requests and resolving scheduling conflicts
• Coordinate internal and external meetings across time zones
• Serve as a primary point of contact for internal and external stakeholders
• Manage correspondence including emails, calls, and formal communications
• Ensure timely and professional communication on behalf of executives
• Organise meetings and events, including logistics, materials, and room bookings
• Prepare agendas, presentations, and document meeting outcomes
• Coordinate complex domestic and international travel arrangements
• Manage itineraries, accommodations, and transportation
• Prepare, format, and edit reports, presentations, and executive materials
• Maintain accurate and organised documentation systems
• Manage expenses, invoices, and financial tracking
• Support budgeting and reporting activities
• Support special projects and strategic initiatives
• Maintain office operations, including supplies and filing systems
• Provide guidance and mentorship to administrative peers
• Ensure adherence to organisational standards and office protocols

Benefits

• flexible, supportive environment where your well-being is prioritized and your potential can thrive
• hybrid-friendly culture that supports your well-being and empowers you to grow
• Be Well programs are thoughtfully designed to support your financial, mental, physical, and social health
• powerful tools to chart your career path
• personalized development goals aligned with your ambitions
• continuous feedback to keep you inspired and on track
• access to cutting-edge learning opportunities—from certifications with Microsoft, Google, and Amazon to coaching and hands-on experiences

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree