Administrative Assistant Reception - Orlando, FL

Aston Carter•Orlando, FL

1d•$23 - $25•Onsite

About The Position

This role combines front desk reception, administrative support, and client care coordination in a busy office environment in Orlando, FL. You will provide professional reception and visitor support, manage a variety of administrative tasks, and contribute to marketing and design projects using Adobe Creative Suite. Working closely with brokers and internal teams, you will help deliver high-quality client service, support events, and ensure smooth day-to-day office operations throughout a three-month assignment, with the possibility of extension or conversion to a full-time role.

Requirements

3–5 years of relevant experience in a client care coordinator, administrative assistant, or similar office-based role.
Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities at once.
Proven experience working in a professional office environment, supporting both administrative and client-facing activities.
Ability to multitask effectively across administrative duties and creative responsibilities while maintaining attention to detail.
Proficiency with Adobe Creative Suite, particularly InDesign and Photoshop, to support graphic and layout needs.
Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
Experience using Outlook for email management, scheduling, and communication.
Comfort with basic computer functions and common office technology.
Strong written and verbal communication skills suitable for client-facing interactions and internal coordination.
Reliability and commitment to completing the full assignment duration.

Nice To Haves

Bachelor’s degree preferred; equivalent professional experience will be considered.
Experience supporting brokers, sales teams, or professional services staff is beneficial.
Experience in event planning or coordination is an advantage.
Experience working with design templates and brand guidelines is helpful.
Familiarity with marketing deliverables, such as flyers, presentations, and brochures, is a plus.
Comfort working in a fast-paced environment that requires flexibility and adaptability.
Ability to collaborate effectively with multiple internal teams and stakeholders.
Experience participating in virtual interviews and remote communication tools is beneficial, as the selection process includes two virtual interview rounds.

Responsibilities

Serve as a primary point of contact at reception by greeting visitors, assisting with sign-in and paperwork, and providing a professional, welcoming experience.
Answer general inquiries in person, by phone, and via email, and deliver responsive, client-facing support to internal and external stakeholders.
Perform general administrative tasks and office support, including filing, copying, scanning, and organizing documents and materials.
Edit, format, print, and handle documents and paperwork to support brokers and internal teams, ensuring accuracy and consistency.
Manage Outlook and Microsoft Word for communication and documentation, including scheduling, email management, and preparation of basic correspondence.
Support design and creative needs using Adobe Creative Suite, particularly InDesign and Photoshop, to produce and refine internal and external marketing materials.
Work with provided design templates to create visually consistent and brand-appropriate documents, presentations, and marketing deliverables.
Assist with planning and coordinating events involving brokers and photography sessions, ensuring logistics, materials, and schedules are well organized.
Coordinate with multiple brokers and stakeholders to gather requirements, confirm details, and ensure timely completion of deliverables.
Organize desks, workspaces, and shared areas to maintain a clean, efficient, and professional office environment.
Collaborate with internal teams to deliver client requirements and support the creation and implementation of team marketing deliverables.
Balance multiple administrative and creative tasks simultaneously while meeting deadlines and maintaining high-quality standards.
Commit to the full assignment duration and maintain reliable attendance to support consistent office and client operations.