Administrative Assistant - Reception Area

Collin College•McKinney, TX

5d•$39,520 - $48,194•Onsite

About The Position

Provide administrative support to the Collin Higher Education Center (CHEC) administration building and assist with projects, programs, and special events. This position requires a high level of confidentiality, meticulous attention to detail, and good organizational skills. The role involves managing various administrative tasks, including data processing, record keeping, visitor reception, and basic accounting functions. The Administrative Assistant will also support event coordination and office supply management. The position is designated as Security Sensitive and requires a criminal background check. Collin College is an Equal Opportunity Employer and offers a competitive benefits package.

Requirements

Associate degree from an accredited institution and two (2) years of administrative office experience.
High school/GED and four (4) years of administrative office experience.
Confidentiality is required.
Must demonstrate meticulous attention to detail.
Good knowledge of bookkeeping/accounting.
Knowledge of college policies and procedures.
Knowledge of college systems.
Knowledge of college specific equipment and supplies.
Intermediate Microsoft Office knowledge.
Good organizational skills.
Excellent proofreading skills.
Excellent interpersonal relationship skills.
Collaboration skills.
Flexibility.
Customer Service skills.
Problem solving skills.
Conflict management skills.
Ability to interact with staff, Board, donors, students, faculty, and vendors.
Ability to multi-task.
Ability to be self-motivated and meet deadlines under pressure.
Ability to operate, understand, and prepare reports using department-specific software and systems.
Ability to maintain department information accurately.
Ability to effectively utilize advanced computer software applications and peripherals.
Ability to plan and execute various aspects of programs.

Nice To Haves

Creativity

Responsibilities

Process, maintain, and verify data, records, files, and databases; report discrepancies; make corrections as needed.
Assist with reports, projects, special events, ceremonies, receptions, and special projects.
Greet office visitors, answer telephone, and respond to requests from staff members.
Maintain accounting records related to accounts payable, accounts receivable, check requests, and/or budgets using Workday software.
Receive, prepare, sort, and classify correspondence, training guides, notices, brochures, and other documents.
Establish systems to effectively maintain and track department files, records, and paperwork.
Assist with purchasing office supplies in accordance with policies and needs.
May attend meetings; record and prepare meeting minutes; compile, copy and distribute related reports or board packets.
Perform other duties as assigned.
Perform all duties to maintain all standards in accordance with college policies, procedures, and Core Values.