Area Planning - Administrative Assistant

Vigo County, Indiana•Terre Haute, IN

5d•Onsite

About The Position

Incumbent serves as Administrative Assistant for the Vigo County Area Planning, responsible for providing secretarial and administrative support to Department staff and assisting the public.

Requirements

High school diploma or GED, plus two (2) years work experience or any equivalent combination of education, training, and experience.
Possession of or ability to obtain Notary Public license.
Ability to meet all employer and department hiring requirements, including passage of a drug test.
Working knowledge of standard office policies and procedures and ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.
Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence and reports as required.
Knowledge of basic filing systems and ability to create and maintain accurate and complete Department files.
Ability to operate standard office equipment, such as computer, typewriter, calculator, Dictaphone/transcriber, fax machine, copier and telephone.
Ability to effectively communicate orally and in writing with co-workers, other County/City departments, Board members, fire department, local utility companies, township trustees, soil conservationist, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.
Ability to provide public access to or maintain confidentiality of Department information and records according to state requirements.
Ability to comply with all employer and Department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
Ability to compare or observe similarities and differences in data, compile, collate, or classify data, analyze and evaluate data, and make determinations based on data analyses.
Ability to work alone with minimum supervision and with others in a team environment.
Ability to work on several tasks at the same time and work rapidly for long periods, often under time pressure.
Ability to plan and layout assigned work projects, and occasionally apply knowledge of people and/or locations.
Ability to occasionally read and interpret detailed prints, sketches, layouts, specifications, and maps.
Ability to understand, memorize, retain and carry out oral and written instructions and present findings in oral or written form.
Ability to count, perform arithmetic calculations.
Ability to occasionally work extended and/or evening hours.
Possession of a valid driver’s license and a demonstrated safe driving record.

Responsibilities

Answers telephone and greets office visitors, responding to inquiries, providing forms, information and assistance, taking messages, and/or directing calls to appropriate individual or department.
Prepares Commission members packets, and properly advertises agenda items, including preparing meeting rooms, attending Area Plan Commission meetings and taking minutes.
Delivers pertinent packet information to agencies.
Calls proper agencies for reports, and/or calls clients in regards to subdivision/rezoning, including recording subdivision and rezoning in Recorder’s office, and obtaining proper signatures on original subdivision plats/recordings.
Compiles information for annual report.
Performs various clerical duties, including typing, filing, and copying various documents, and maintaining files and filing system.
Coordinates legal dates/meetings.
Performs related duties as assigned.