Assistant, Executive Administrative

Sysmex•Buffalo Grove, IL

2d•Onsite

About The Position

Sysmex is renowned worldwide for the very finest in quality, innovative diagnostic equipment and information-management systems. We apply science to enhance the quality of life on a global scale. Our agile, resourceful team is committed to realizing critical breakthroughs in laboratory diagnostics, information technology, workflow analysis and life sciences for the clinical laboratory. This is the time to let your talent come to life. To maximize your knowledge and use it for the greater good. To work with the best professionals using state-of-the-art technology, and improve lives with your innovative ideas and ambitious dreams. Find a better way: the Sysmex Way.

Requirements

Associate degree or five years required experience in administrative or office support, or the Armed Forces.
A minimum of five years supporting Vice President, C-Level executive, Senior Partner, Managing Director, or General Manager in a Corporate organization.
Emphasis on proper use of grammar in business correspondence.
Must be able to articulate clearly in oral communication and use ‘borrowed authority’ effectively and persuasively.
Advanced knowledge of Microsoft Office including Outlook, Excel, PowerPoint, etc.
Outstanding interpersonal skills
Excellent communication skills
Strong proofreading skills
Flexibility
Handle confidential information with discretion.
Forward-thinker and a problem solver.
Analytical-Reliable and trustworthy.
Able to meet deadlines.
Detail-oriented.
Able to take direction well.
A team player.
Personable and has a positive attitude.
Professional attitude and appearance.

Nice To Haves

Bachelor’s degree preferred.
IAAP CAP and OM certification a plus
CMP certification a plus
Dictation and/or transcription skills a plus

Responsibilities

Support the VP of Marketing and the VP of Information Technology.
Handle typical administrative tasks in the office.
Manage business and personal projects.
Handle phone calls and emails.
Schedule meetings and appointments.
Run errands.
Plan meetings.
Prepare presentations.
Arrange transportation.
Complete monthly reconciliation of corporate credit card statements to expenses.
Manage communications, including mail, email, telephone, meetings, reports, newsletters, subscriptions, social media, copying, filing, faxing, routing, etc. for both business and personal matters.
Review, handle, and follow up on communications as appropriate with instructions, questions, obtaining information and data, etc.
Manage and assist with personal interactions with management and staff.
Assist in developing, managing and enforcing company Policies and Procedures, including Job Descriptions, Organization Charts, Reporting, Record Keeping, Filing, etc.
Manage and maintain business, legal and personal files, contacts and documents in hard copy and electronic filing systems, such as Microsoft Office, company CRM, Outlook Public folders, etc.
Handle personal duties and miscellaneous errands as required.
Collaborate with other Executive Admins to provide support at major SAI events, such as conventions or national meetings, or to other executives during absences.
Act as a team member to provide support to other executives on an as needed basis.
Provide general support to visitors and other duties as assigned.