Executive Administrative Assistant

Sedgwick • Dallas, TX

3d

About The Position

By joining Sedgwick, you'll be part of something truly meaningful. It’s what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there’s no limit to what you can achieve. Newsweek Recognizes Sedgwick as America’s Greatest Workplaces National Top Companies Certified as a Great Place to Work® Fortune Best Workplaces in Financial Services & Insurance

PRIMARY PURPOSE: To provide administrative support to company executive(s); to work independently with a high level of discretion involving highly confidential information; to coordinate executive's activities for meetings, presentations and travel; to plan high level meetings; and to provide technical support for department.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

Provides administrative support to the executive level positions within the company.
Coordinates activities for the Executive including diaries, calendars, travel, expense reimbursement, and correspondence.
Plans high level meetings.
Coordinates with department heads Executive's participation in meetings, presentations, orientations, etc.
Provides technical support for department.
Produces correspondence, spreadsheets and reports in final form.
Mainsuspense files; establishes and maintains other office files needed in the department.
Prepares graphics for presentations.
Processes expense reports, invoices and billings; maintains record keeping system.
Records and dispenses meeting minutes and quarterly status reports as necessary.
Makes travel arrangements.
Mains confidentiality.

ADDITIONAL FUNCTIONS and RESPONSIBILITIES

Performs other duties as assigned.
Supports the organization's quality program(s).

Requirements

• Four (4) years administrative assistant experience in roles reporting to progressively higher management levels required.
• Excellent oral and written communication, including presentation skills
• PC literate, including Microsoft Office products - Word, Excel, and PowerPoint
• Good public relations skills
• Analytical and interpretive skills
• Strong organizational skills
• Excellent interpersonal skills
• Excellent negotiation skills
• Ability to work in a confidential environment
• Ability to work in a team environment
• Ability to meet or exceed Performance Competencies

Nice To Haves

• Bachelor's degree from an accredited college or university preferred.
• Executive level administrative experience preferred.

Responsibilities

• Provides administrative support to the executive level positions within the company.
• Coordinates activities for the Executive including diaries, calendars, travel, expense reimbursement, and correspondence.
• Plans high level meetings.
• Coordinates with department heads Executive's participation in meetings, presentations, orientations, etc.
• Provides technical support for department.
• Produces correspondence, spreadsheets and reports in final form.
• Maintains suspense files; establishes and maintains other office files needed in the department.
• Prepares graphics for presentations.
• Processes expense reports, invoices and billings; maintains record keeping system.
• Records and dispenses meeting minutes and quarterly status reports as necessary.
• Makes travel arrangements.
• Maintains confidentiality.
• Performs other duties as assigned.
• Supports the organization's quality program(s).

Benefits

• Caring culture
• Work-life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Executive