Administrative Assistant & Event Coordinator

Pernod Ricard•Washington, DC

2d•$82,500 - $103,100•Hybrid

About The Position

This position will report to the Vice President, Public and National Affairs, providing administrative and operational support for Public Affairs. Responsibilities include preparing briefings, managing calendars, reconciling expenses, event management, and travel coordination. It will support internal/external projects, Sustainability & Responsibility initiatives, and Political Action Committee efforts. The role will assist leadership with daily tasks and broader projects.

Requirements

5-7 years of previous experience supporting senior level management.
Excellent verbal and written communication skills required.

Nice To Haves

Prior experience coordinating and planning large meetings and events is highly preferred.

Responsibilities

General administrative duties (e.g., answering phones, filing, preparing, and drafting correspondence, travel, managing office calendar, filing expense reports, office maintenance/supplies)
Provide general administrative support for the Public Affairs team, including during travel and meetings. This involves effectively offering executive assistance in various situations.
Manage the Vice President for Public & National Affairs schedule.
Support the implementation of company-wide PAC strategy.
Assist in the coordination and management of events for the Public Affairs team including fundraisers, meet & greets, off-site events (travel), and PRUSA PAC events.
Prepare and regularly track the annual budget under guidance by VP. Providing day-to-day management of office invoices.
Oversee time-sensitive administrative projects that align with public affairs goals ensuring seamless office operations.
When required, will track and monitor relevant State, Federal, Congressional, Administration activities such as legislation, executive actions, hearings, and events to provide support to Public Affairs team.
Streamline office projects and procedures, coordinate resources, and support public affairs activities