Administrative Assistant, Ed.D Program

Marymount University • Lexington, MA

1d • Onsite

About The Position

Provides general administrative support for the Ed.D. program. Exercises some discretion when collecting, compiling and analyzing moderately complex information requests. Drafts and prepares general correspondences and reports for managers’ review. Coordinates meetings/events, travel requests and expense reimbursements. Coordinates and/or manages special projects or functions such as maintenance of job posting websites, scholarship publications, special events, curriculum updates, marketing/communication, etc.

Requirements

• Must hold a high school diploma/ GED
• 2 to 3 years of related experience.
• Supporting programs and/or Program Directors.
• Microsoft Office to include proficient skills in Excel, Word, and PowerPoint.

Nice To Haves

• Bachelor’s degree (BA, BS, etc.) preferred
• Experience in higher education a plus.

Responsibilities

• Provides administrative support such as monitoring and tracking departmental budget and expenses, student files, marketing/communication.
• Prepares purchase requisitions; processes invoices and check requests; runs monthly financial reports to balance budget; coordinates travel reimbursements; and maintains databases and confidentiality of data.
• Provides day-to-day support such as maintaining calendars, greeting visitors, providing general information regarding the university and procedures, answering phone calls and email queries, drafting correspondence for manager’s approval, ordering supplies, and helping organize special events.
• Leads special projects and functions as assigned.
• Performs other work-related duties as assigned.

Benefits

• Comprehensive and flexible benefits program designed to support the health, well-being, and work-life balance of our benefit-eligible faculty, staff, and their eligible dependents.
• Retirement plan includes a diversified portfolio of investment options, with a University match of up to 3% of employee pretax contributions for full-time employees.
• Competitive health and welfare benefits
• Flexible and hybrid work arrangements for eligible positions, allowing up to two remote workdays per week.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED