Administrative Assistant - Creative Team

First Baptist Church of•West Palm Beach, FL

13d

About The Position

Under direct supervision, this position is responsible for providing administrative support and assistance to the Manager Communications and Creative Team. This role serves as the project manager for large-scale requests, developing and maintaining project timelines, milestones, and approval workflows. The Administrative Assistant will coordinate with creative ministry team members to ensure communications materials and graphics are ready for services and special events, assist in executing internal communications strategy, and maintain branding guidelines. Additionally, this role involves managing the digital presence, including website and social media content production, and overseeing the creation, design, layout, and proofing of printed materials.

Requirements

Ability to meet all minimum eligibility requirements to be a member of Family Church.
Supportive of the doctrinal statements as found in the Baptist Faith & Message of 2000.
Maintain a close and healthy walk with the Lord Jesus Christ.
Maintain a high standard of excellence and moral character.
Excellent administrative and organizational skills.
Strong written and verbal communication skills.
Demonstrated ability to multi-task and prioritize workflow.
Proficient in MS Word and Outlook, other MS Suite applications are preferred.
Ability to maintain a professional and positive demeanor.

Responsibilities

Receive and make ministry contacts including phone calls, text messages, and letters.
Maintain detailed documentation for campus, and/or ministry areas.
Manage and effectively prioritizing personal workflow.
Maintain a cooperative spirit by assisting others when needed or requested.
Communicate effectively with leaders, peers, and members.
Demonstrate stewardship of church resources including supplies, equipment, and intellectual property.
Understand and adhere to procedural guidelines and policies.
Manage assigned projects from beginning through completion, in partnership with the receiving department or campus.
Develop and maintain project timelines, milestones, and approval workflows for large requests, ensuring all stakeholders are aligned and deliverables stay on schedule.
Ensure assigned department work orders are addressed in a timely manner, including providing requesters with appropriate ticket status.
Coordinate with creative ministry team members to ensure all communications materials and graphics are ready for services and special events.
Assist in the execution of internal communications strategy.
Maintain and enforce the Identity Policy and Procedures (branding guidelines).
Serve as the digital presence manager, including website and social media content production.
Oversee the creation, design, layout, and proofing of printed materials, alongside design team and Creative Director.
Perform other miscellaneous duties as assigned.