Administrative Assistant / Bookkeeper for a Consulting Firm in the US (Home Based Full Time)

Virtual Coworker•Chicago, IL

44d•Remote

About The Position

This is a full-time, home-based position for an Administrative Assistant / Bookkeeper at a US-based consulting firm. The role involves a variety of administrative and bookkeeping tasks to support consultants, clients, and the HR department.

Requirements

Experience in administrative tasks.
Experience in bookkeeping.
Familiarity with Google Drive.
Proficiency in creating spreadsheets.
Experience with accounting-related documents.
Experience with client collections coordination.
Experience generating financial reports.
Experience scheduling interviews.
Familiarity with agency agreements.
Experience with Independent Contractor Agreements.
Experience with Docusign.

Responsibilities

Coordinate with the Project Coordinator to onboard new consultants, agency or contract.
Provide email set-up for consultants and sends welcome emails to the organization.
Keep track of consultant certifications to make sure the expiration dates are not reached before they are updated allowing the consultant to continue working.
Manage business certifications to keep status up to date.
Manage the organization’s Google Drive.
Create payment spreadsheets for the Chief Financial Officer.
Assist on processing any accounting related documents.
Coordinate with the Business Administrator on client collections.
Generates financial reports for brands identified consultant, agency or independent, resume with the template before providing to clients for consideration of assignment on a project.
Work with the Human Resources Director to schedule interviews with applicants, agency or independent.
Coordinate with agencies when HR Director is not available.
Ensure all documentation is signed for agency agreements for possible hires.
Coordinate with HR Director to complete Independent Contractor Agreement for each independent contractor.
Create Docusign for the ICA to be signed by CEO/Owner and consultant.
Create Docusign for any communication to ICA consultants that are sent by Human Resources Director.