Administrative Assistant/Billing Clerk - Wabash Valley Service Company - West Liberty, IL

GROWMARK, Inc.•West Liberty, IL

27d•$17 - $21•Onsite

About The Position

Under the direction of the Location Manager, responsible for performing clerical and accounting/billing duties, filing, compiling data and preparing invoices and bills. The FS brand represents a standard of excellence for agricultural and energy-related products. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably. FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good.

Requirements

Associate's degree (A. A.) or equivalent from two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.
Must have a polite personality, good phone etiquette and be able to take messages accurately.
Understanding and experience with reconciliation, accounts payable and receivable, inventory, internal controls, petty cash, and billing.
Demonstrate the ability to work independently and in a team-oriented environment.
Proven professional communication and customer service skills.
Proven computer and “attention to detail” skills and the ability to use the computer to enhance business processes.
Must be able to efficiently run computer programs such as Agvance billing, FBS, Excel, Word, and Outlook.
Must have and maintain a valid driver’s license and satisfactory driving record.
May be required to work extended hours beyond those considered “normal” to meet seasonal demands.

Responsibilities

Utilizes Agvance software to complete purchase orders, sales tickets, and charge slips, to compile needed data and transmit to the main office.
Enter information into computer utilizing Agvance, Excel, Word and Outlook as needed.
Prepares invoices, listing items sold, amounts due, credit terms, and dates of shipment.
Prepares credit memorandums to indicate returned or incorrectly billed merchandise.
Prepares credit forms for customers.
Prepares inventory data and transmits to main office.
Answers telephone in a professional manner and relays calls or messages to fellow employees.
Greets customers entering the office and assists or directs as needed.
Must be able to communicate with customers well and be able to track and explain prepay and deferred programs.
Responsible for taking payments and bank deposits and balancing with audit trail.
Assist Salespeople to properly record and report prepay contracts and pricing.
Maybe required to cross-train and substitute for other office positions on occasion.
Maybe required to run local errands.
Preforms all other duties as assigned.