Billing & Administrative Assistant

WorkSpace Moving Solutions•Durham, NC

2d•Onsite

About The Position

WorkSpace Moving Solutions is a family-owned and operated startup company (6+ years old) that provides commercial moving and warehousing services. The owners strive to operate the business on Biblical and Christian principles and values. This role offers the opportunity to gain experience in various administrative, billing, HR, compliance, and marketing functions, with potential for long-term employment and career development.

Requirements

Integrity, trustworthiness, truth teller, reliable, dependable, committed
Clear communicator – orally and in writing
Detailed Oriented
Able to thrive in fast paced, dynamic/changing environment
Willing to receive critique and feedback
Willing to admit when you mess up!
Quickbooks (WorkSpace will train)
Microsoft Word, Excel, Outlook
Background checks apply (at hiring and routine)
Drug testing applies (at hiring, random, reasonable suspicion, at cause)
Eligibility to work in the United States required per the Immigration Reform & Control Act

Nice To Haves

Prepare cost sheet for each job
Calculate storage charges and fees
Prepare and email invoices
Follow up on outstanding invoices
Enter credit card transactions into accounting software
Post jobs and managing applicant tracking
Onboarding paperwork
Scheduling drug screening
Scheduling background screening
Add & remove drivers to insurance policy
Uniform & PPE ordering, tracking, and issuing to employees
Safety footwear reimbursement coordination and tracking
PTO tracking
IS Networld: Annual compliance, training, etc.
FMCSA / USDOT Driver qualification files
IFTA reporting
Fire extinguisher inspections
Various equipment inspections
Must work a minimum of 60 hours per calendar year in field with crew (this may include evening and Saturday’s)
Create contact cards in Outlook / CRM software
Complete new vendor applications
Complete new customer applications/onboarding forms
Assist with marketing tasks
Assist with sundry of other miscellaneous tasks as needed
List assets for sale (as acquired from relocation jobs)

Responsibilities

Billing for Customer Jobs
Data Entry (such as Expenses)
Employee Recruitment & Onboarding
Misc HR/Employee tasks (ordering and tracking uniforms, PTO, footwear reimbursement, etc.)
Various Compliance & Regulatory Procedures
Field Work With Crew (must work with field crew a minimum of 60 hours per calendar year)
Miscellaneous Computer Related Tasks (genres of Marketing, Vendor Support, client onboarding, and others)