Administrative Assistant Assoc

American Electric Power • New Haven, WV

2d • $19 - $28 • Onsite

About The Position

Responsible for performing administrative support duties within the assigned area. Responsibilities are specific to the organizational unit (i.e. region, district, department, plant, etc.). This position is posted at multiple grade levels and offers a range of opportunities for advancement. The minimum qualifications outlined below apply to the Administrative Assistant Associate level, with increased educational, skill, experience and certification requirements for higher level Administrative Assistants.

Requirements

• High school diploma or GED
• One (1) year of administrative work experience
• Demonstrated computer proficiency including the use of Microsoft Office Products.
• Must possess the ability to organize data and processes and communicate effectively, both orally and in writing.
• Displays good analytical and problem-solving skills.
• Six-nine months of post-high school experience in learning and utilizing administrative office procedures, practices and equipment (i.e. business English, grammar, spelling, punctuation, letter writing, telephone technique) desirable.
• Demonstrated proficiency with computers and the use of office-oriented software products

Nice To Haves

• Experience with Accounts Payable (AP) and Accounts Receivable (AR) is preferred.

Responsibilities

• Perform basic administrative duties
• Follow well-defined, standard procedures
• Prepare documents, reports, and spreadsheets as needed to support the business unit.
• Maintain files and calendars as needed.
• Utilize Microsoft Outlook, Excel, Word, and PowerPoint as well as other department software/systems as needed.
• Listen to and understand written and verbal instruction
• Communicate effectively with co-workers and other employees and customers
• Work effectively and productively with others
• Actively help others with assignments as necessary to maintain department productivity.
• Answer customer questions and refer questions to others as needed
• Actively learn the function of the department to assist customers more effectively
• Exhibit concern and sensitivity to others.
• Apply basic education and training in job responsibilities and assignments
• Ask questions when unsure of how to handle an assignment
• Demonstrate ability and initiative to handle assignments beyond the routine.
• Assist with document processing
• Assist in compiling special reports and requesting information from other areas
• Assist in filing and retrieval of information in both hard copy and electronic formats
• Answer telephone and take messages
• Communicate via electronic mail as necessary
• Receive and distribute incoming and outgoing mail
• Use computer keyboard to enter data, perform calculations and/or retrieve information
• Operate a wide variety of electronic and mechanical office equipment

Benefits

• Standard base pay is: Administrative Assistant Associate - $18.87 - $23.59 /hr.
• Administrative Assistant - $22.14 – $27.67 /hr.
• In addition to competitive compensation, AEP offers a unique comprehensive benefits package that aims to support and enhance the overall well-being of our employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED