Security Administrative Assistant (Administrative Assistant)

Tamayo Federal Solutions LLC•Norfolk, VA

About The Position

Built on Integrity. Ready for the Mission. At Tamayo Federal Solutions (TFS), we believe great missions are accomplished by great people—not just the most experienced, but those with the right mindset, integrity, and drive to grow. As an SBA-certified 8(a), Woman-Owned Small Business, TFS delivers high-impact, mission-focused solutions for federal customers nationwide. We are growing quickly and seeking motivated professionals who are ready to grow with us. Our Identity Verification Process: As part of the hiring process, we will ask you to complete an identity verification process that leverages advanced biometrics and artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during virtual interviews. We reserve the right to take your picture to verify your identity and prevent fraud. By proceeding, you authorize the collection, processing, and use of your biometric data for identity verification and security purposes. Aligned to TFS Values: · People First · Integrity Always · Accountability in Action · Mission-Focused Leadership · Continuous Improvement

Requirements

Minimum Education: High School Diploma or equivalent
Experience in applying conventional fact-finding, analytical, and problem-solving methods.
Security experience with security systems administration, comprehension, and security administration skills, experience with Lenel or other electronic security system administration and comprehension, CCTV operation, watch standing.
Experience in Adobe, Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and SharePoint.
Three (3) years of job-related experience in a Security Disciplines, including but not limited to the following Security Pillars: Physical Security: Implementation and oversight of access control, surveillance systems, perimeter protection, and facility hardening. Anti-Terrorism Measures: Risk assessments, vulnerability analysis, and execution of force protection protocols. Personnel Security: Conducting background investigations, managing clearance processes, and enforcing insider threat programs. Industrial Security: Compliance with classified information handling procedures, safeguarding sensitive assets, and supporting Facility Security Officer (FSO) functions. Military Security Functions: Base defense planning, convoy security, mission-critical asset protection, and tactical security operations. Operations Security (OPSEC): Identification and protection of critical information, implementation of counterintelligence measures, and integration of OPSEC into planning and execution. Incident Response and Threat Mitigation: Active participation in identifying, reporting, and resolving security breaches or suspicious activities.

Nice To Haves

Defense Security Service (DSS), or Military Service Security Courses or Certifications, or other Security System Certifications

Responsibilities

Provides technical support for Personal Identifiable Information (PII) and Ships Visit Request (SHVR) databases.
Assist with security planning, development, testing, troubleshooting, and maintenance by gathering and presenting security data.
Provides support to the MARMC Security Department's SHVR and contracting access control operations, ensuring data consistency while coordinating with government and contracting personnel and agencies to collect and update government access control information.
Monitor and input changes or modification to command spreadsheets, databases, and various security documents.
Supports command security programs by aiding in the development and implementation of security procedures related to access requirements, clearances, and badging.
Assist with citizenship verification, processing and coordinating visit requests with government approval.
Coordinates MARMC camera passes and visits authorization letters with government confirmation.
Supports personnel access logistics and ensure access list updates are promptly forwarded to appropriate personnel.
Execute data entry and record-keeping responsibilities, including entering and maintaining government-identified information in specified systems.
Maintains security and access data from various sources, audits for accuracy per government standards, assists with data setup, monitors system updates, and reports discrepancies.
Supports processing of camera passes, DOD visit requests, and assist with record tracking while adhering to government standards and maintaining oversight by the Security Office (SO).
Maintains executing non-disclosure agreements, clearance data and files, manages visitor admission and access lists, verifies citizenship, and coordinates visits requests.
Supports the MSO in security operations, ensuring compliance with procedures and government directives.
Assists in development and implementation of security procedures related to access, clearances, badging, fingerprinting, and documentation.
Performs base access reviews, visitor assistance, badge management, closing procedure, maintains security logs, key and lock programs, antiterrorism measures, emergency assistance, and travel briefs.
Supports security training programs, the Access Control System (ACS), security container information, secure room access lists, and various security programs (Operational, Information, Physical, Insider Threat, Personnel, Industrial, and Visitor Control). Supports destruction of materials, CAC card resets, and fingerprinting.