Administrative Assistant (ART)

Wilson Sonsini Goodrich & Rosati, Professional Corporation•Palo Alto, CA

5d•$32 - $43•Hybrid

About The Position

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth. The firm is seeking a motivated administrative professional to join our Administrative Resource Team (ART) providing core administrative support to legal departments throughout the firm. The ART serves as a central support hub for attorneys, legal professionals, and executive assistants delivering a broad range of administrative support services requiring a candidate with strong customer service, administrative, and organizational skills. This is an excellent entry level opportunity that could lead to a longer-term career at the firm supporting attorney practices. This role is available as a hybrid work schedule and t he in office schedule will be 3 days/week. The shift for this position is 10:30AM to 7:00PM Pacific Time.

Requirements

Display well-developed and professional interpersonal skills, with the ability to interact and communicate effectively with employees at all organizational levels of the firm
Demonstrate the ability to take initiative and work both independently and in a team environment with a customer service focus
Ability to effectively prioritize multiple tasks, and produce accurate work product in a fast-paced, deadline-oriented environment
Demonstrate strong attention to detail, outstanding organizational skills, and the ability to manage time effectively
Demonstrate strong problem-solving skills, initiative, good judgment, and excellent follow-up skills
Possess excellent written and verbal communication skills, including strong grammar, spelling, and punctuation
Possess the ability to handle confidential, sensitive, and proprietary information with appropriate discretion
Must be a self-starter who can work independently with minimal supervision
Ability to establish and maintain effective working relationships and collaborate well in a team setting
Flexible attitude and the ability to deal well with changing assignments and priorities
Determine most appropriate technology to accomplish a given task and seek ways to utilize technology to improve efficiency
Proactive in seeking innovative ways to help others and the ART program
High school diploma required; bachelor’s degree preferred
3+ years of previous administrative support experience in a law firm or professional services environment preferred
Strong computer skills, proficiency with MS Office Suite (Word, Outlook, PowerPoint, Excel) PDF programs, and the ability to learn new software applications quickly

Responsibilities

Utilizing a centralized data base, retrieve assignments from legal professionals and perform tasks as requested; update requestors regarding receipt and status of tasks/projects and consistently meet agreed upon deadlines
Time-entry support
Prepare and submit business expense reports
Travel arrangements (Coordinating with internal travel agency)
Arrange for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers
Confirm status of vendor payments
Provide file management assistance utilizing firm document management system (Netdocs)
Create, revise and edit documents using MS suite and PDF programs
General research (non-legal)
Consistently deliver exceptional customer service to internal clients
Proactively keep abreast of firm resources, contacts, and subject-matter experts to provide alternative solutions when necessary
Navigation assistance for new attorneys regarding resources and contacts within the firm
Additional practice-specific support services as needed