Short-term Art & Design Administrative Associate

Simone Development • New York, NY

1d

About The Position

The Art & Design Administrative Assistant/Associate role is key to supplying our Adult imprints with the materials needed to sell our books. This position's tasks include clearing permissions, negotiating fees and appropriating rights for artwork and photography. Strong communication skills with colleagues, other departments and clients/freelancers/artists is necessary. This is a temporary assignment expected to begin ASAP and last ~2 months.

Requirements

• Strong communication skills with colleagues, other departments and clients/freelancers/artists is necessary.
• Basic Indesign, Acrobat and Photoshop skills.

Responsibilities

• Clearing permissions, negotiating fees and appropriating rights for artwork and photography.
• Issuing purchase orders and FED forms, tracking and processing invoices, and archiving records.
• Trouble shooting with accounts payable for freelancer payments.
• Strong tracking skills for finding art ownership that is archival or found online.
• Working with our legal department to approve art usage.
• Negotiating and clearing art with movie studios.
• Creating 3D mock ups for Sales and Publicity.
• Supplying Sales, Ad/Promo, Subrights, Marketing and Editorial with covers and files.
• Managing the information on the DAM and the weekly Art Update that feeds to all Adult imprints.
• Working with the Digital and POD groups to keep our covers up to date and cleared in a timely fashion.
• Tracking rights of archival covers.
• Managing design and art credit information and font clearances on covers.
• Inputting production jacket/cover effects in TMM server.
• Photo and Art research.
• Managing and assigning art department mechanical routings.
• Overseeing the supplemental presentation for Sales Conferences which requires basic Indesign, Acrobat and Photoshop skills.
• Coordinating and recording Jacket meetings.
• General Ad Min support: Manage/order art and office supplies, schedule meetings, filing, retrieving, and back up of cover art files.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed