Short-term Art & Design Administrative Associate

Simon & Schuster•New York, NY

2d•$30 - $30•Onsite

About The Position

Simon & Schuster, a global leader in general interest publishing, is seeking an Art & Design Administrative Associate for a temporary assignment expected to last approximately two months. This role is crucial for supplying Adult imprints with the necessary materials for book sales. The position involves managing artwork and photography rights, processing invoices, coordinating with various departments, and providing general administrative support to the art department.

Requirements

Strong communication skills with colleagues, other departments, and clients/freelancers/artists.
Strong tracking skills for finding art ownership that is archival or found online.
Basic InDesign, Acrobat, and Photoshop skills.

Responsibilities

Clearing permissions, negotiating fees, and appropriating rights for artwork and photography.
Issuing purchase orders and FED forms, tracking and processing invoices, and archiving records.
Troubleshooting with accounts payable for freelancer payments.
Tracking art ownership for archival or online sources.
Working with the legal department to approve art usage.
Negotiating and clearing art with movie studios.
Creating 3D mock-ups for Sales and Publicity.
Supplying Sales, Ad/Promo, Subrights, Marketing, and Editorial with covers and files.
Managing information on the DAM and the weekly Art Update.
Working with Digital and POD groups to keep covers up-to-date and cleared in a timely fashion, and tracking rights of archival covers.
Managing design and art credit information and font clearances on covers.
Inputting production jacket/cover effects in TMM server.
Photo and Art research.
Managing and assigning art department mechanical routings.
Overseeing the supplemental presentation for Sales Conferences.
Coordinating and recording Jacket meetings.
General administrative support, including managing/ordering art and office supplies, scheduling meetings, filing, retrieving, and backing up cover art files.