Administrative Assistant (ART)
About The Position
Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth. The firm is seeking a motivated administrative professional to join our Administrative Resource Team (ART) providing core administrative support to legal departments throughout the firm. The ART serves as a central support hub for attorneys, legal professionals, and executive assistants delivering a broad range of administrative support services requiring a candidate with strong customer service, administrative, and organizational skills. This is an excellent entry level opportunity that could lead to a longer-term career at the firm supporting attorney practices. This role is available as a hybrid work schedule, and the in-office schedule will be 3 days/week. Must be available to work a 7.5-hour shift scheduled within our operating hours of 8:00 AM to 7:00 PM Pacific Time.
Requirements
- High school diploma required
- Strong computer skills, proficiency with MS Office Suite (Word, Outlook, PowerPoint, Excel) PDF programs, and the ability to learn new software applications quickly
Nice To Haves
- bachelor’s degree preferred
- 3+ years of previous administrative support experience in a law firm or professional services environment preferred
Responsibilities
- Utilizing a centralized data base, retrieve assignments from legal professionals and perform tasks as requested; update requestors regarding receipt and status of tasks/projects and consistently meet agreed upon deadlines
- Time-entry support
- Prepare and submit business expense reports
- Travel arrangements (Coordinating with internal travel agency)
- Arrange for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers
- Confirm status of vendor payments
- Provide file management assistance utilizing firm document management system (Netdocs)
- Create, revise and edit documents using MS suite and PDF programs
- General research (non-legal)
- Consistently deliver exceptional customer service to internal clients
- Proactively keep abreast of firm resources, contacts, and subject-matter experts to provide alternative solutions when necessary
- Navigation assistance for new attorneys regarding resources and contacts within the firm
- Additional practice-specific support services as needed
Benefits
- highly competitive salary and benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
