Administrative Assistant (ART)
About The Position
Wilson Sonsini is seeking a motivated administrative professional to join our Administrative Resource Team (ART) providing core administrative support to legal departments throughout the firm. The ART serves as a central support hub for attorneys, legal professionals, and executive assistants delivering a broad range of administrative support services requiring a candidate with strong customer service, administrative, and organizational skills. This is an excellent entry level opportunity that could lead to a longer-term career at the firm supporting attorney practices. This role is available as a hybrid work schedule, and the in-office schedule will be 3 days/week. Must be available to work a 7.5-hour shift scheduled within our operating hours of 8:00 AM to 7:00 PM Pacific Time.
Requirements
- High school diploma required
- Strong computer skills, proficiency with MS Office Suite (Word, Outlook, PowerPoint, Excel) PDF programs, and the ability to learn new software applications quickly
Nice To Haves
- Bachelor’s degree preferred
- 3+ years of previous administrative support experience in a law firm or professional services environment preferred
Responsibilities
- Utilizing a centralized data base, retrieve assignments from legal professionals and perform tasks as requested; update requestors regarding receipt and status of tasks/projects and consistently meet agreed upon deadlines
- Time-entry support
- Prepare and submit business expense reports
- Travel arrangements (Coordinating with internal travel agency)
- Arrange for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers
- Confirm status of vendor payments
- Provide file management assistance utilizing firm document management system (Netdocs)
- Create, revise and edit documents using MS suite and PDF programs
- General research (non-legal)
- Consistently deliver exceptional customer service to internal clients
- Proactively keep abreast of firm resources, contacts, and subject-matter experts to provide alternative solutions when necessary
- Navigation assistance for new attorneys regarding resources and contacts within the firm
- Additional practice-specific support services as needed
Benefits
- highly competitive salary
- benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
