Administrative Assistant and Office Manager

Belk • New York, NY

2d • Onsite

About The Position

The Administrative Assistant & Office Manager ensures smooth daily operations of Belk’s New York office while serving as the primary on site representative and liaison to cross functional teams. This role manages office experience, supports executives, coordinates market and vendor activities, and assists with special projects. Success requires strong organization, professionalism, independence, a strong understanding of the Belk organization and the ability to navigate a fast-paced retail environment.

Requirements

• Bachelor's degree required
• 3+ years of work experience in administrative support and office management
• Strong understanding of (or ability to quickly learn) retail operations and organizational structure
• Exceptional attention to detail, accuracy, and follow through
• Excellent written and verbal communication skills
• Highly organized with strong time management and prioritization abilities
• Able to work independently and take ownership in a remote supported environment
• Proven relationship building and cross functional collaboration skills
• Proactive, solutions oriented mindset with willingness to expand scope and improve processes
• Proficient in Microsoft Office (Excel, PowerPoint, Word); quick to learn new systems

Nice To Haves

• Experience with expense and travel platforms (e.g., Concur, AmTrav) preferred

Responsibilities

• Serve as the primary point of contact for the NY office, ensuring a professional, polished, and welcoming environment for all guests, vendors, and associates
• Manage office operations including supplies, equipment maintenance, and facility-related requests; proactively address issues and communicate updates as needed.
• Lead onboarding and support new hires in the NY office
• Manage calendars, scheduling, travel arrangements, and expense processes for multiple leaders maintaining discretion and confidentially across all executive and business materials
• Prepare materials, schedules, and logistics for key meetings, including market-related events
• Act as a Belk Marketing Services (BMS) approver and support related processes
• Communicate regular updates, insights, and office activity to the Charlotte team
• Lead and execute special projects, including sports partnership coordinator and other initiatives.
• Maintain organized systems, track expenses, and ensure accuracy across documents, reporting, and administrative deliverables

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level