Administrative Assistant and Office Manager

QUEST FOOD MANAGEMENT SERVICES LLC • Chicago, IL

4d • $18 - $20

About The Position

The Administrative Assistant and Office Manager plays a pivotal role in ensuring the smooth and efficient operation of our retail office environment. This position is responsible for managing daily administrative tasks, coordinating office activities, and supporting staff to enhance overall productivity. The successful candidate will serve as a key point of contact for internal teams and external partners, facilitating communication and workflow. They will oversee office supplies, maintain records, and implement organizational systems that support business objectives. Ultimately, this role contributes to creating a well-organized, professional, and welcoming office atmosphere that supports the retail trade operations across the United States.

Requirements

• High school diploma or equivalent; Associate’s degree or higher preferred.
• Proven experience in administrative support or office management, preferably within the retail industry.
• Proficiency with office software such as Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities with attention to detail.
• Excellent verbal and written communication skills.

Nice To Haves

• Bachelor’s degree in Business Administration, Management, or related field.
• Experience with retail management software or customer relationship management (CRM) systems.
• Knowledge of basic accounting or bookkeeping principles.
• Familiarity with human resources processes and labor regulations.
• Ability to manage budgets and financial records.

Responsibilities

• Manage daily administrative tasks including scheduling appointments, handling correspondence, and maintaining filing systems.
• Coordinate office operations and procedures to ensure organizational effectiveness and efficiency.
• Serve as the primary liaison between management, staff, and external vendors or clients.
• Oversee inventory and ordering of office supplies to maintain adequate stock levels.
• Support human resources functions such as onboarding new employees and maintaining personnel records.
• Prepare reports, presentations, and documentation as required by management.
• Organize meetings, events, and travel arrangements for staff and executives.
• Implement and maintain office policies and procedures to improve workflow and compliance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED