Office Manager/Administrative Assistant

Eurofins•Fremont, CA

16h•$31 - $36•Onsite

About The Position

Eurofins Scientific is an international life sciences company providing analytical testing services. The Eurofins network is a global leader in various testing and laboratory services. In over 30 years, Eurofins has grown significantly, operating in over 54 countries with a vast portfolio of analytical methods. The company generated EUR 6.72 billion in revenues in 2021 and has shown strong stock performance. This role is part-time, Monday-Friday, 8 am-12 pm (20 hours per week).

Requirements

2+ years of office administration experience handling administrative, accounting and office management related tasks.
High school diploma.
Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

Responsibilities

Greet visitors, manages site visitor logs and organizes and distributes in-coming mail.
Stock office with office supplies, snacks and beverages and work to ensure a pleasant working environment for all employees.
Maintains company organizational charts.
Provides administrative support for onboarding site new hires such as calendaring onboarding sessions and distributing new hire swag bags.
Updates site security badge management system.
Provide administrative support to the onsite activities team by assisting with event set-up and clean up and outside catering or vendor coordination.
Primary point of contact for on-site meetings including coordinating meeting location and catering.
Responsible for supporting office administrative tasks such as expense reports for department heads and office supply purchasing and any other tasks on an as needed basis.
Request PO’s in Coupa purchasing software platform.
Primary point of contact for external office contractors, cleaners and suppliers for scheduled maintenance.
Demonstrates and promotes the company vision.
Regular attendance and punctuality.
Provides cross-functional support to EHS/Facilities.
Performs other duties as assigned.
Adheres to site environmental health and safety (EHS) requirements.