Administrative & Office Assistant

RAZR Marketing•Minnetonka, MN

23h•Onsite

About The Position

RAZR is seeking an organized, proactive Administrative & Office Assistant to provide administrative and office support across the organization, with a primary focus on supporting the Senior Leadership Team (SLT). This role requires professionalism, discretion, exceptional organizational skills, and the ability to anticipate needs before they arise. The ideal candidate excels at managing multiple priorities, coordinating schedules, and maintaining a high level of confidentiality while helping the office operate efficiently. RAZR is a fast-growing marketing technology company headquartered in the Twin Cities, and we count some of the country’s most recognized brands among our clients. Working across a spectrum of industries including healthcare, medical technology, financial services, and retail, we help companies establish meaningful connections with the audiences who drive their businesses. We do this by combining smart strategy, compelling creative and a proprietary suite of engagement technology. We pride ourselves on a warm and welcoming culture of passion and pride, built by an eclectic group of fun-loving people at a hassle-free location in the Twin Cities’ west metro and WeWork on Main in Vancouver, BC. We value diversity — in backgrounds and experiences. RAZR's team is empathetic, caring, and supportive. We are deliberate and self-reflective about the kind of team and culture that we are building. We are an Equal Opportunity Employer, and our employees are people with different strengths, experiences and backgrounds, who share a passion for improving people's lives. All of our employees’ points of view are key to our success, and inclusion is everyone’s responsibility.

Requirements

Proficiency in Microsoft Office, including Outlook calendar management and PowerPoint
Excellent organizational, time management, and multitasking skills
Strong verbal and written communication skills
Ability to prioritize competing responsibilities and meet deadlines
Ability to build effective working relationships with leaders across the organization
Strong business acumen and sound professional judgment
3-4 years of administrative assistant experience
1-2 years of office administration experience
High school diploma or equivalent education required

Responsibilities

Provide administrative support to ensure efficient operation of the office
Manage executive calendars, scheduling, and meeting coordination
Coordinate and book business travel arrangements
Manage the quarterly employee engagement survey
Coordinate the monthly MVP and quarterly Rockstar recognition programs
Schedule and coordinate SLT quarterly offsite meetings
Assist with new hire training
Maintain and update RAZR's Accountability Chart
Provide administrative support for the Vancouver, BC office as needed
Perform other duties and special projects as assigned
Coordinate, schedule, and prepare conference rooms for internal meetings and client visits
Welcome and assist office guests and clients
Answer incoming phone calls and manage voicemail messages
Maintain office supplies and vendor orders
Coordinate incoming and outgoing mail and shipments
Assist with new hire office setup, including workspace preparation and welcome bags
Maintain a clean, organized, and professional office environment
Lead the Events Committee by planning and coordinating company events, including food orders, decorations, promotional materials, prizes, setup, cleanup, and event photography
Coordinate company-sponsored events, including the annual Summer Party, Holiday Party, and other employee events
Participate in the RAZR Philanthropy Committee
Coordinate travel arrangements as needed
Perform other duties and special projects as assigned