Administrative Assistant/Office Manager

INFUSE • Boca Raton, FL

1d • Onsite

About The Position

This is not a traditional “manage the calendar and order lunch” role. We are looking for a highly responsible, organized, and proactive person who can help keep day-to-day operations running smoothly and make sure nothing falls through the cracks. This is a full-time, in-office position in Boca Raton, Monday through Friday, from 9:00 AM to 6:00 PM, with a lunch break of 1:00 PM to 2:00 PM. During working hours, the person will be expected to provide responsive operational and administrative support across a wide variety of corporate matters.

Requirements

• Extremely responsible, detail-oriented, and dependable
• Methodical, organized, and good at keeping track of multiple moving pieces
• Strong at follow-up and communication, you don’t let things get lost or forgotten
• Comfortable working in a fast-paced office environment
• Able to take ownership of tasks and follow them through to completion
• Tech-comfortable and able to quickly learn new tools and systems
• Discretion, professionalism, and reliability are essential
• Proactive, responsive, and genuinely committed to helping the team operate effectively every day

Nice To Haves

• Experience in executive support or operations is helpful, but not required
• Proficiency in Russian is a plus, particularly for candidates supporting our Russian-speaking team members and stakeholders

Responsibilities

• Support the executive team and office operations with responsiveness, accuracy, and strong follow-through
• Coordinate tasks, track action items, send reminders, and ensure timely completion of ongoing requests
• Maintain organized task lists, notes, documents, and follow-ups
• Help schedule meetings, coordinate logistics, and support the executive team with various projects
• Provide on-site support during meetings and internal events in Florida and our of state as well
• Manage travel arrangements and administrative coordination as needed
• Assist with expense reporting and other operational processes
• Use AI tools and productivity platforms to improve efficiency, summarize information, draft communications, and stay organized
• Be someone the team can rely on to proactively handle issues and help keep operations moving smoothly

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed