Administrative Assistant 4 - Child Development Center

Western Nevada College•Carson City, NV

9d•Onsite

About The Position

Western Nevada College is hiring an Administrative Assistant 4 for its Child Development Center. The position provides customer service and administrative, financial, compliance, and human resources support for the center. The employee manages family accounts and enrollment records, coordinates communications and meetings, supports budgets, purchasing and grants, maintains compliance records and reports, and supervises part-time child-care aides and student workers. The role also provides classroom coverage and supports special projects and events as needed. The typical schedule is Monday through Friday, 9:00 a.m. to 5:30 p.m., subject to change based on organizational needs. The minimum annual salary is $50,153.76 (Grade 29, Step 01).

Requirements

High school graduation or equivalent education and four years of progressively responsible relevant work experience, including one or more of the following: administrative or program support to professional staff and management; secretarial duties for a manager; coordinating communications between a manager, staff, and program clientele; supervising subordinate staff; or researching information from internal and external sources.
Alternatively, one year of experience as an Administrative Assistant III in Nevada State service, or an equivalent combination of education and experience.
Submit to a criminal background check as a condition of hire; the employee pays the approximately $47 cost, with possible additional fees for applicants who lived in more than one state in the preceding five years.
Provide evidence of being free from communicable tuberculosis before beginning employment and complete required TB testing or examination within the specified timeframe; employees pay for testing.
Submit to pre-employment controlled-substance screening; the employer pays the cost.
Complete CPR within 120 days of hire and First Aid training, and maintain ongoing certifications; the employer pays for training.
Become an active member of The Nevada Registry within 120 days of employment and maintain membership; membership is free unless registration lapses, in which case the employee pays the fee.
Complete initial and annual training requirements under NAC Chapter 432A; training is provided and paid for by the employer.

Responsibilities

Provide customer service to current and prospective families, staff, volunteers, visitors, and community members; handle phones, emails, and correspondence.
Anticipate classroom and center needs and maintain regular communication with families and the community.
Manage child enrollment, waitlists, open enrollment, classroom layouts, child and staff files, databases, and records.
Schedule appointments and coordinate meetings for the supervisor, teachers, and prospective parents.
Assist with event planning and prepare reports, presentations, and other documents.
Maintain center programs, including the Tuition Collection and Immunization Requirement programs, and collaborate with the supervisor on strategic plans to improve center operations.
Manage approximately 97 customer accounts, compile reports, process payments, and work with families on payment plans and collections.
Support budgets, grants, purchasing, account reconciliation, revenue and expense tracking, projections, subsidy accounts, and purchase orders; maintain transaction records and coordinate with the Director, CFO, and Budget Office.
Maintain and report on compliance with state child-care licensing, Nevada Department of Education Quality Rating Improvement System, NAEYC, subsidy agreements, and child immunization and exemption requirements.
Supervise, train, and schedule part-time child-care aides and student workers.
Initiate and coordinate hiring and termination processes with Human Resources; ensure new hires meet applicable requirements.
Track and reconcile pay activity and ensure accurate timekeeping for approximately 30 part-time child-care aides.
Provide classroom coverage as needed and support special projects, events, and initiatives based on departmental and organizational needs.

Benefits

Participation in the Nevada Public Employees’ Retirement System (PERS), a defined-benefit plan, with post-tax and pre-tax contribution options and retirement eligibility after a five-year vesting period.
Health insurance options, including dental, vision, and life insurance.
Voluntary supplemental retirement plans, including pre-tax and Roth 403(b) and 457(b) options.
15 days of annual leave per year.
15 days of sick leave per year.
12 paid holidays.
Free faculty and staff memberships to the WNC Fitness Center.
Employer-paid workers’ compensation coverage.
Employee Assistance Program resources and assistance.
Discounted staff rates at the Child Development Center.
Voluntary benefits, including accident, disability, and legal services.
Free parking.
Reduced-rate tuition for classified employees, including up to six credits per semester.
Classified Family Grant-in-Aid for eligible spouses, domestic partners, and dependents.