Administrative Assistant 4 - Child Development Center

Nevada System of Higher Education•Carson City, NV

11d•Onsite

About The Position

Western Nevada College is hiring an Administrative Assistant 4 for its Child Development Center. The role provides administrative and customer service support to current and prospective families, staff, volunteers, and visitors. It manages customer accounts and enrollment, maintains records and databases, supports budgets, purchasing and grants, ensures compliance with applicable child care standards and reporting requirements, and supervises part-time staff. The position also assists with hiring and timekeeping, may provide classroom coverage, and supports department projects and events. The typical schedule is Monday through Friday, 9:00 a.m. to 5:30 p.m., subject to change based on organizational needs. This is a 100% full-time-equivalent classified position. The minimum annual salary is $50,153.76 at Grade 29, Step 01; placement may vary based on qualifications, internal equity, budget, and applicable regulations. Applicants must provide a resume/CV and contact information for three supervisory references. Transcripts and veteran interview consideration documentation are optional. Employment is subject to applicable background, tuberculosis, controlled-substance, CPR/First Aid, Nevada Registry membership, and training requirements.

Requirements

High school graduation or equivalent and four years of progressively responsible relevant work experience, including one or more of: administrative/program support to professional staff and management; secretarial duties supporting a manager; coordinating communications among a manager, staff, and program clientele; supervising subordinate staff; or researching information from internal and external sources.
Alternatively, one year of experience as an Administrative Assistant III in Nevada State service, or an equivalent combination of education and experience.
Selected applicants must complete a criminal background check; the employee pays the approximately $47 cost, with possible additional fees for applicants who have lived in multiple states in the prior five years.
Before beginning employment, provide evidence of freedom from communicable tuberculosis and complete the required TB test or examination within the preceding 12 months; recurring testing or examination is required at least every 24 months. The employee pays testing costs.
Submit to pre-employment controlled-substance screening; the employer pays the cost.
Complete CPR within 120 days of hire, complete First Aid training, and maintain ongoing certifications; the employer pays training costs.
Become an active member of The Nevada Registry within 120 days of employment and maintain membership; membership is free unless registration lapses, in which case the employee pays the fee.
Complete initial and annual training requirements under NAC Chapter 432A; training is provided and paid for by the employer.

Responsibilities

Provide customer service to families, prospective families, staff, volunteers, and visitors, including answering phones and emails and handling correspondence.
Anticipate and meet classroom and center needs; interface daily with existing families and the community.
Manage child enrollment, waitlists, open enrollment, classroom layouts, and child and staff files.
Maintain and update databases and records; schedule appointments and coordinate meetings for the supervisor, teachers, and prospective parents.
Assist in planning events and prepare reports, presentations, and other documents.
Maintain center programs, including the Tuition Collection and Immunization Requirement programs.
Collaborate with the supervisor on strategic plans to enhance and streamline the Child Development Center.
Manage approximately 97 customer accounts, compile reports, manage account payments, and work with families on payment plans.
Prepare collection information and manage incoming payments; maintain grants and compile required reports.
Manage purchasing and reporting, track purchases, reconcile accounts, and process purchase orders while maintaining transaction records.
Assist with budget projections and track revenue, expenses, and subsidy accounts, including reports, projections, and actuals.
Coordinate with the Director, CFO, and Budget Office.
Maintain state child care licensing, Nevada Department of Education Quality Rating Improvement System, NAEYC, subsidy agreement, and child immunization and exemption requirements; communicate with relevant entities and compile data and reports for compliance.
Supervise, oversee, and train part-time child care aides and student workers; schedule staff as needed.
Initiate new-hire processes and coordinate hiring with HR; ensure new hires meet applicable licensing, quality rating, and NAEYC requirements.
Initiate, track, and reconcile periodic pay activity for approximately 30 part-time child care aides and ensure hourly timekeeping is accurate for each period.
Initiate terminations and coordinate the termination process with HR.
Provide classroom coverage as needed and support special projects, events, and initiatives based on department and organizational needs.

Benefits

Participation in the Nevada Public Employees’ Retirement System (PERS), a defined-benefit plan, with eligibility for retirement benefits after a five-year vesting period.
Health insurance options, including dental, vision, and life insurance.
Voluntary supplemental retirement plans, including pre-tax and Roth 403(b) and 457(b) options.
15 days of annual leave and 15 days of sick leave annually.
12 paid holidays.
Free faculty and staff memberships to the WNC Fitness Center.
Workers’ compensation paid entirely by the employer.
Employee Assistance Program resources and assistance through ComPsych.
Discounted staff rates at the Child Development Center.
Voluntary benefits, including accident, disability, and legal services.
Free parking.
Reduced-rate tuition for classified employees of up to six credits per semester.
Classified Family Grant-in-Aid for eligible spouses, domestic partners, and dependents.