Administrative Assistant 4

State of Louisiana • Jackson, LA

1d • Onsite

About The Position

Within the Education Department at ELMHS, located in Jackson, LA, the Administrative Assistant 4 will provide administrative and educational support. The mission of ELMHS is to provide mental health evaluation, treatment, habilitation, and consultation for adults. Programs include inpatient interventions, jail-based evaluations, supervised group home and residential programs, forensic evaluation, care, custody, and aftercare; intermediate and long-term psychiatric services are coordinated with the total system of care in Louisiana. The selected candidate will coordinate documents and reports, perform clerical tasks, track hospital expansion needs and progress, assist with meetings and scheduling, maintain records, support staff training activities, and provide technical assistance to computer lab users and web-based learners. The ideal candidate should possess competencies in accepting direction, communicating effectively, demonstrating accountability, acting with ethics and integrity, displaying professionalism, and using data.

Requirements

• Three years of experience in administrative services.
• Proficient in Microsoft Office applications, specifically composing letters in Microsoft Word and creating spreadsheets/reports in Microsoft Excel.

Nice To Haves

• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

• Work closely with the Training Developmental Program Staff Manager 1 (Education Director) in creating and reviewing documents, meeting minutes, reports, forms, records and/or other materials related to the hospital expansion for content, completeness, accuracy, and submission to the ELMHS Administration Department.
• Perform clerical duties such as making copies, filing, scanning, processing paperwork, and researching documents.
• Assist in tracking, monitoring and documenting progress and needs for the hospital.
• Communicate with other departments and participates in meetings with Director.
• Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
• Provide assistance to ELMHS staff for scheduling classes and retrieving requested Education documentation.
• Monitor computer lab; providing technical assistance and supporting web-based learners by answering common questions such as how to locate courses and verifying completion of courses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed