Administrative Assistant 3
About The Position
The Department of Economic Security (DES) is seeking an experienced and highly motivated Administrative Assistant 3 to join the Division of Aging and Adult Services (DAAS) Finance and Business Operations (FBO) team. DAAS supports at-risk Arizonans to meet their basic needs and live safely, with dignity, and independence. The Administrative Assistant will perform complex administrative tasks for FBO leadership, including research, operations planning, special projects, coordinating internal data entry spreadsheets, managing records and data, and quality control to ensure work products meet defined quality criteria and requirements.
Requirements
- Knowledge of principles and practices of effective administration and management of workflow.
- Knowledge of agency, division, and unit rules, regulations, and operating procedures.
- Knowledge of accounting and budgeting procedures & standard office policies and procedures to perform discretionary tasks.
- Knowledge of English grammar and spelling and mathematics.
- Skills in organizing and compiling data into required format.
- Skills in planning, prioritizing and managing workload to effectively and timely accomplish tasks.
- Skills in analyzing information, problem solving, and multi-tasking.
- Skills in using a variety of computer software packages (e.g., Excel, Word, PowerPoint, databases, Google Suite, etc.).
- Ability to write clear, concise and accurate documents.
- Ability to develop and revise operating procedures.
- Ability to expediently extract correct data to populate system reports.
- Ability to plan, analyze, coordinate activities and correctly prioritize tasks in a dynamic work environment.
- Must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks.
- Successfully pass background and reference checks.
- Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Nice To Haves
- 5 years experience in admin support OR 3 years experience with an associate degree in public admin, business admin, or related field.
- Experience in dealing with multiple levels of management.
Responsibilities
- Coordinate administrative support for managers for various tasks and projects including quality control.
- Develop or modify procedures and forms to improve program effectiveness, including supporting the development of process maps for FBO.
- Prepare a variety of data entry and operational reports and assist with special projects and data entry.
- Coordinate routing processes, monitor communications and submit completed documents into appropriate web-based systems.
- Compose various and diverse correspondence and maintain meeting notes.
Benefits
- Affordable medical, dental, life, and short-term disability insurance plans
- Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
- 10 paid holidays per year
- Paid vacation and sick time
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
- Deferred compensation plan
- Wellness plans
- Tuition Reimbursement
- Stipend Opportunities
- Infant at Work Program
- Rideshare and Public Transit Subsidy
- Career Advancement & Employee Development Opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
