Administrative Assistant 3

Internal • Bellingham, WA

16h • Onsite

About The Position

Western Washington University’s Disability Access Center (DAC) helps provide equal access and full inclusion for students through an individualized, interactive process that supports eligible students with disabilities. The DAC coordinates and administers approved accommodations, and connects with students, faculty, and campus partners to reduce barriers across the student experience. The Administrative Assistant 3 provides advanced administrative and clerical support to the DAC. This role performs a wide spectrum of complex front-desk and office operations, manages student-facing communications, supports disability accommodation processes, maintains confidential records and documentation, coordinates schedules and referrals, and provides assistance in monitoring budgets and expenditures. The incumbent exercises discretion, handles sensitive information, and ensures timely, accurate service delivery.

Requirements

• High School graduate or equivalent
• Demonstrated increasingly responsible full-time experience providing secretarial, administrative, and/or budgetary work.
• Demonstrated ability to exercise excellent professionalism, judgment, and confidentiality.
• Demonstrated ability to excel in a fast-paced environment.
• Demonstrated proficiency in Microsoft applications (e.g. Word, Teams, Outlook, Excel).
• Excellent interpersonal and written communication skills.
• Demonstrated commitment to work collaboratively as a positive team member and foster a cooperative, welcoming, inclusive and affirming work environment.

Nice To Haves

• Bachelor’s degree
• Experience with database and travel systems (such as Banner, Millennium FAST Finance and HR software, PageUP)
• Work experience in setting requiring strict confidentiality and familiarity with FERPA
• Familiarity with accessibility practices (e.g., accessible document formatting, captions/transcripts, or creating materials that meet departmental accessibility standards).
• Experience supporting financial operations and/or procurement workflows (e.g., purchase support, tracking expenditures, record maintenance).

Responsibilities

• Performs a wide spectrum of complex front-desk and office operations.
• Manages student-facing communications.
• Supports disability accommodation processes.
• Maintains confidential records and documentation.
• Coordinates schedules and referrals.
• Provides assistance in monitoring budgets and expenditures.
• Exercises discretion and handles sensitive information.
• Ensures timely, accurate service delivery.

Benefits

• Benefits Overview for Classified Positions

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED