Administrative Assistant 3 - Fulton County

Family and Children Services, Division of•Atlanta, GA

About The Position

The Division of Family and Children Services (DFCS), Child Welfare Services (CWS), is hiring an Administrative Assistant 3 in Fulton County. The position performs office administration duties for assigned functions or program areas, including complex tasks that may involve confidential information. It may require researching, investigating, or resolving program data or issues; drafting documentation, reports, or presentations; representing the program or unit; assisting internal and external customers; and monitoring multiple initiatives. The role reports to the CWS County Director in the position overview. The responsibilities section also states that the position reports directly to the Deputy Director and provides administrative functions for the Deputy Director and office. The position is under broad supervision and is expected to perform responsibilities with minimal supervision. It may serve as a lead worker for administrative assistant and support staff and train subordinate staff in day-to-day procedures. Other duties may be assigned by the Deputy Director.

Requirements

High school diploma or GED and four years of job-related experience; alternatively, two years of experience at the lower-level Administrative Assistant 2 (GST051) or equivalent position.
Ability to multitask in a high-functioning work environment.
Customer service skills.
Knowledge of Microsoft Office, especially Word, Excel, and Publisher, as well as Office 365, including SharePoint and Teams.
Ability to adapt to various situations and needs while remaining professional.

Nice To Haves

Associate degree from an accredited college or university and two years of related experience.

Responsibilities

Provide administrative functions for the Deputy Director and office.
Assist internal and external customers and resolve problems.
Act as a liaison between county and regional offices to track and monitor initiatives.
Create reports and spreadsheets as requested by the Deputy Director.
Manage routine administrative functions such as travel expenses, car rentals, leases, vendors, contracts, telecommunications, building security, purchasing, billing and credit, inventory, and property control.
May serve as lead worker over administrative assistant and support staff.
May train subordinate staff in proper day-to-day operating procedures.
Perform job responsibilities with minimal supervision.
Perform other duties as assigned by the Deputy Director.
Perform office administration duties for assigned functions or program areas, including researching, investigating, or resolving program data or issues; drafting documentation, reports, or presentations; representing the program or unit; providing information and assistance to customers; and monitoring multiple initiatives.