Administrative Assistant 3 (PCN 062049)

State of Alaska•Anchorage, AK

2d•Onsite

About The Position

This Individual Position is Exempt from the Hiring Freeze. Qualified Applicants are Encouraged To Apply. Welcome to the Department of Health! We’d be delighted to have you join our team. If you envision yourself in this role and are ready to start an exciting career with us, apply today! This position is open to Alaskan Residents only. Please check out the residency definition to determine if you qualify. In this position, you will play an important leadership role within the Section of Epidemiology by overseeing and providing administrative support for operations within the Central Services Unit, including the Infectious Disease team. You will supervise and coordinate key administrative functions including scheduling, travel, procurement, invoice processing and reconciliation, records management, resource tracking, and general operational support. You will work closely with administrative and program staff in a collaborative environment, providing guidance, coordinating priorities, and helping ensure efficient and responsive operations. Your work will directly support statewide infectious disease prevention and response efforts. The Section of Epidemiology is dedicated to protecting and improving the health of Alaskans through timely, data-driven action on infectious diseases and environmental health hazards. We value collaboration, public service, and strong partnerships with Tribal, local, state, and federal partners to support effective public health prevention and response across the state. As part of this team, you will contribute to a supportive and mission-driven environment where administrative excellence helps ensure programs can deliver critical public health services to communities throughout Alaska.

Requirements

One year of experience performing journey-level technical duties in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 2, Accounting Technician 2, Human Resource Technician 2, and similar classes with the State of Alaska or the equivalent with another employer.
OR Two years of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).
OR Two years of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
OR Two years of any combination of post-secondary education, vocational education, and/or entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) The required experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
Three (3) professional references, whom we may contact by phone, are required. One (1) of these references must be your current or most recent supervisor, if not already provided in the application.
Current performance evaluation, if available.
A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to verify that you meet the minimum qualifications.
Work experience needed to meet the minimum qualifications must be documented in the application.

Nice To Haves

Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work
Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services
Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
Human Capital Management: Builds and manages workforce based on organizational goals, budget considerations, and staffing needs. Ensures that employees are appropriately recruited, selected, appraised, and rewarded; takes action to address performance problems. Manages a multi-sector workforce and a variety of work situations

Responsibilities

Overseeing and providing administrative support for operations within the Central Services Unit, including the Infectious Disease team.
Supervising and coordinating key administrative functions including scheduling, travel, procurement, invoice processing and reconciliation, records management, resource tracking, and general operational support.
Working closely with administrative and program staff in a collaborative environment, providing guidance, coordinating priorities, and helping ensure efficient and responsive operations.
Directly supporting statewide infectious disease prevention and response efforts.