Administrative Assistant 3, Technology and Digital, FT, 8:30A - 5P

Baptist Health South Florida • Coral Gables, FL

1d • $20 - $25 • Onsite

About The Position

The Admin Assistant 3 is responsible for advanced clerical and related administrative work reporting to Director/AVP level. Employees in this position perform a variety of advance clerical, administrative and special projects for Director/AVP level. Employees utilize a variety of office skills and considerable judgment in relieving the executive of administrative details. General supervision is received from Director/AVP who reviews work for satisfactory performance of clerical and administrative duties and for attainment of desired goals and objectives.

Requirements

• Clerical/administrative experience.
• Advanced computer knowledge, to include knowledge of MS Office Tools and Internet.
• Ability to operate office equipment (i.e.: copiers, fax machines, printers etc.
• Work requires written and verbal communication skills.
• General knowledge of company policies, practices and operations.
• Must be able to maintain confidentiality.

Responsibilities

• Coordinates executive calendars and meeting schedules.
• Manages meeting invitations, attendee communications, and schedule changes.
• Organizes recurring leadership, operational, and project meetings.
• Schedules meetings and follow-up sessions for leaders and project teams.
• Coordinates meeting logistics, attendee lists, agendas, and related communications.
• Assists with tracking meeting notes and action items and next steps.
• Serves as a liaison between leaders, project teams, and administrative partners.
• Facilitates communication of leadership requests and organizational updates.
• Supports coordination across Clinical Systems and Patient Financial Systems leadership teams.
• PowerPoint development as needed
• Data entry for requisitions
• Coordinates leadership meetings, workshops, and onsite events.
• Manages catering, meeting space arrangements, parking information, supplies, and other logistics.
• Supports preparation and execution of leadership planning sessions and team events.
• Supports organizational initiatives through scheduling, communication, and administrative coordination.
• Assists leaders in ensuring meetings, resources, and logistics are effectively managed and executed.

Benefits

• Career growth and development opportunities, with clear pathways and ongoing support
• Comprehensive health and wellness resources that go beyond traditional benefits
• A wellness program that can help employees eliminate their medical plan deductible, reducing out-of-pocket healthcare costs
• Tuition reimbursement to support continued learning and advancement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED