ADMINISTRATIVE ASSISTANT 3

Arizona Department of Administration • Flagstaff, AZ

8d • $18 • Onsite

About The Position

The Arizona Historical Society (AHS) is a nonprofit organization and state agency established in 1864. AHS connects people through the power of Arizona’s history by collecting, preserving, and telling Arizona's story through museum exhibitions, libraries and archives, historic sites, educational programs, and the Journal of Arizona History. AHS seeks to be the driving force strengthening Arizona’s communities by promoting history through leadership, partnership, and scholarship.

Requirements

• General office procedures, customer service, retail sales to include ticketing and POS systems.
• Variety of office equipment.
• Oral and written communication.
• Google Workspace and Microsoft products.
• Team building and working with others.
• Demonstrate interpersonal relationships.
• Plan, analyze, coordinate activities and establish priorities.
• Research, learn, and adhere to state rules and regulations.
• Ability to obtain a State of Arizona driver's license.
• Must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Associates Degree in history or museum studies.
• Two years of work experience in customer service, retail sales, volunteer management, library, education, or museum work.
• Any combination of training and experience that meet knowledge, skills, and abilities may be substituted.

Responsibilities

• Performs cashier duties at the front desk and museum store; collects and accounts for fees for museum admission, memberships, and store purchases.
• Provides information in response to visitor questions, direction, guidance, and concerns by phone and in-person.
• Responds to public inquiries about museum hours and accommodations.
• Reports cash handling.
• Records and completes all necessary reports concerning revenue, attendance, time sheets, deposits, mailings, meeting minutes, and facility rental contract tracking.
• Hosts visitors for special events.
• Researches any specific needs for events.
• Develops checklists to ensure all components are prepared for events.
• Coordinates logistics for events.
• Supports facility rental use and provides specialized tours.
• Performs cleaning within and outside of the museum, which includes kitchen, bathrooms, gift shop, exhibit spaces and front porch.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree