ADMINISTRATIVE ASSISTANT 3
About The Position
DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: a thriving Arizona. DES serves more than 3 million Arizonans. Our mission is to strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. The Department of Economic Security (DES), Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 3. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community. Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.
Requirements
- Principles and practices of administration and time management; basic program rules, regulations, and operations procedures
- Appropriate use of grammar, punctuation, and formatting various documents
- Methods for tracking complex work with critical timelines
- Oral and written communication; phone etiquette
- Planning, organization, and time management
- Using computer software/programs (e.g., Microsoft Office products, Google documents)
- Compose various documents with minimal supervision
- Multi-task and complete work within required timelines; work in a fast-paced environment
- Maintain confidentiality and professionalism at all times
- Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
- All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
- Successfully pass background and reference check; employment is contingent upon completion of the above-mentioned process and the Agency’s ability to reasonably accommodate any restrictions.
Nice To Haves
- At least three (3) years of responsible administrative experience
Responsibilities
- Composing letters and memos; preparing presentations; developing spreadsheets; maintaining and entering information into Access databases in a timely manner; maintaining and utilizing a tracking system for project management to ensure timely submission of internal and external assignments/work products
- Conferring with supervisor, other division staff, persons from community agencies, organizations, and businesses on a variety of subjects and issues; answering and/or researching needed information from e-mail or phone calls from various staff or other entity requesting assistance, ensuring complete and timely responses; working with members and families to resolve issues; reporting on issues that are not resolved
- Functioning as office manager ensuring compliance with DES, DDD, and District policies and procedures; promoting a professional and customer service environment, maintaining office support coverage, and maintaining office equipment and supplies
Benefits
- Affordable medical, dental, life, and short-term disability insurance plans
- Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
- 10 paid holidays per year
- Paid vacation and sick time
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
- Deferred compensation plan
- Wellness plans
- Tuition Reimbursement
- Stipend Opportunities
- Infant at Work Program
- Rideshare and Public Transit Subsidy
- Career Advancement & Employee Development Opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
