Administrative Assistant 3

State of Louisiana•Monroe, LA

2d•Onsite

About The Position

At the University of Louisiana Monroe (ULM), you're more than an employee; you're part of a vibrant campus community committed to growth, innovation, and student success. ULM offers a supportive work environment, competitive benefits, and opportunities for professional development. This position serves as the primary administrative support for the leadership of the Speech-Language Pathology (SPLP) program. The administrative coordinator assists the program director in accreditation maintenance processes, performs recurring duties independently, and receives specific instructions for non-routine assignments. An ideal candidate will possess competencies in accepting direction, communicating effectively, and focusing on customers.

Requirements

Two years of experience in administrative services.
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

Provides follow-up for distributed reports, surveys, and other materials required by the KDSON director.
Logs all incoming and outgoing documents related to responsibilities.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
Coordinates and works closely with the Director to ensure that all information is forwarded to and received from faculty by required deadlines.
Reports on submissions for all required reports and specially gathered data.
Represents the Director & other Nursing Administrators through telephone and personal contacts in appropriate situations.
Sends notifications of meetings to departments/faculty/staff through email for the Director.
Prepares supply orders for KDSON.
Provides correct and accurate information to students, faculty, and the public in a courteous manner in person or on the phone.
Assesses the urgency and importance of situations as they arise and takes appropriate action.
In the Director’s absence, works with the Associate Directors & faculty to ensure that student requests for action and information are completed in a timely manner.
Coordinates special projects as assigned.
Completes, processes, and monitors payroll timesheets for KDSON student workers.
Learns and effectively uses technology necessary in the efficient completion of duties.
Recruits and trains student workers.
Plans and assigns work effectively and assists when needed.
Completes other job responsibilities and duties as assigned.