Administrative Assistant 2 (PCN 124711)

State of Alaska • Anchorage, AK

3d • Onsite

About The Position

This position plays a key role within the Division of Statewide Services, offering essential administrative support for the day-to-day operations of the Criminal Justice Information Services and Information Technology units. Reporting to the Administrative Assistant-3, the incumbent will assist with various functions, including human resources, payroll, travel, inventory management, and procurement. The Department of Public Safety (DPS) strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property. As a member of DPS, you would be instrumental in ensuring this mission is met by providing direct support for law enforcement and criminal justice activities.

Requirements

• Extensive knowledge of administrative functions essential for supporting business operations, including personnel management, purchasing and inventory control, accounts payable/receivable, and financial monitoring.
• Proficient in utilizing computers, software applications, databases, and automated systems to efficiently complete tasks.
• Strong ability to communicate complex information regarding policies, procedures, and regulations to the public, both in person, over the phone, and in writing.
• Skilled in effective time management to meet deadlines, optimize productivity, and manage unexpected tasks while maintaining quality.
• Conscientious about attending to detail and performing work thoroughly.
• Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement.
• One year of advanced-level clerical experience.
• One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).
• One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience.
• Must submit to a fingerprint based criminal history background check.
• Must read, understand, and agree to an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety.

Nice To Haves

• Alaska Residents only. Applicants must meet Alaska Residency Requirements.

Responsibilities

• Assisting with human resources functions.
• Assisting with payroll functions.
• Assisting with travel arrangements.
• Assisting with inventory management.
• Assisting with procurement processes.
• Supporting the day-to-day operations of the Criminal Justice Information Services and Information Technology units.
• Exercising creativity and innovation in identifying potential improvements to administrative functions.
• Working in coordination with various offices, divisions, and teams.

Benefits

• Opportunity to exercise creativity and innovation in identifying potential improvements to administrative functions.
• Part of a positive and supportive team that values collaboration and continuous learning.
• Fostering an environment conducive to professional development, accountability, and service excellence.
• Embody the core values of loyalty, integrity, courage, compassion, leadership, and accountability while serving the residents of Alaska.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree