Administrative Assistant 1 (PCN 25N24012)
About The Position
The Department of Transportation and Public Facilities (DOT&PF), Northern Region Construction & CIP Support, is seeking an Administrative Assistant 1 to provide essential administrative and financial support for Northern Region Design & Construction projects, people, and daily operations. This role involves coordinating travel, processing payroll and invoices, managing purchases, files, and purchasing card transactions, and supporting project needs. The position requires reviewing financial information, resolving discrepancies, processing supply requests in IRIS, and assisting employees and the public with information and resources. This is a dynamic role where organization, attention to detail, and problem-solving skills are crucial for team and project success.
Requirements
- Six months of advanced clerical experience (e.g., Office Assistant 2, Accounting Clerk, or equivalent)
- OR Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience (3 semester or 4 quarter hours of post-secondary education equal to one month; 150 hours of vocational education equal to one month)
- Problem-Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives and to make recommendations.
- Teamwork: Encourages and facilitates cooperation, pride, and trust; fosters commitment and a team culture; works with others to resolve conflict and achieve goals.
- Oral and Written Communication: Expresses information to individuals or groups effectively, taking into account the audience and nature of the information; makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
- Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
- Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
Responsibilities
- Coordinate travel
- Process payroll and invoices
- Manage purchases, files, and purchasing card transactions
- Support project needs
- Review financial information
- Resolve discrepancies
- Process supply requests in IRIS
- Help employees and the public find the information and resources they need
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
