Administrative Assistant 1 (PCN 25-2121)

State of Alaska•Fairbanks, AK

4d•Hybrid

About The Position

This position performs paraprofessional level work for the Fairbanks Hub, Division of Facilities Services, in the areas of accounting and financial management, procurement/purchasing, personnel management, property management as well as other duties as assigned. This person works with the Administrative Assistant III to ensure all Fairbanks Hub utilities are paid and tracked in a timely manner, receives, tracks, codes, and pays all contract invoices and manages the contract log. Schedules travel, enters ICTs, Purchase Card reconciliations, applies coding, and performs other administrative functions as assigned.

Requirements

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Knowledge of traditional accounting practices including accrual, obligations, and costs methods.
Understands the organization's financial processes.
Prepares, justifies, and administers the program budget.
Oversees procurement and contracting to achieve desired results.
Monitors expenditures and uses cost-benefit thinking to set priorities.
Knowledge of hiring, classification, benefits, labor relations, negotiation, and Federal, state, and local employment regulations.
Is thorough when performing work and conscientious about attending to detail.
Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.