Administrative Assistant 2

State of Louisiana•Lake Charles, LA

9d•Onsite

About The Position

The Department of Mathematical Sciences has a vacancy for an Administrative Assistant 2 position. At McNeese State University, our mission is to deliver a life-changing higher education experience by fostering a dynamic teaching and learning community committed to excellence with a personal touch. The position of Administrative Assistant provides clerical support to middle level supervisors, academic department heads, directors, coordinators, or managers. Employees perform recurring duties independently; however, they are given specific instructions for non-routine assignments as needed and/or exercise a high degree of independent judgment and initiative in determining the approach/action to take in a non-routine situation.

Requirements

One year of experience in administrative services.
One year of experience in which clerical work is a major duty.
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

Responsibilities

Provide clerical support to the Department Head and other faculty/staff in the department: Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.
Prepares, proofreads, and edits correspondence, reports, and other materials.
Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary; supervisor's calendar, as instructed, making appointments and arranging meeting rooms and materials.
Maintains confidential files and process student records as necessary to include degree plans with changes or modifications, grades, and graduating student forms necessary to fulfill graduation requirements.
Uses Degree Works for comparison to paper form.
Sorts and distributes incoming mail.
Performs administrative functions such as payroll preparation, travel reports, supply requisitions and track inventory.
Performs other clerical duties as required.