Administrative Assistant 2

Disability Rights California • Sacramento, CA

2d • Hybrid

About The Position

The Administrative Assistant 2 provides administrative and clerical assistance to staff and projects in Disability Rights California’s External Affairs Unit, including Communications, Events, Strategic Partnerships and Community Engagement (SPACE), and Public Policy. The position supports meetings, projects, communications, and events, and helps ensure materials and accessibility arrangements are prepared as needed. The role is regular, non-exempt, full-time (37.5 hours per week), and hybrid remote in Sacramento and Los Angeles. Occasional travel may be required, up to 10% of the time.

Requirements

• High school diploma or GED, plus 1–2 years of related experience and/or training, plus one year of progressively responsible administrative or clerical experience.
• Proficiency with Microsoft Office Suite, such as Microsoft Word and Excel.
• Demonstrated experience performing detailed administrative work.
• Demonstrated time-management skills and ability to quickly develop and implement solutions to complex problems.
• Strong written and oral communication skills, including diplomacy and kindness, explaining the rationale, and writing concise, structured emails.
• Experience processing purchase orders, invoices, reimbursements, and other related administrative documents.
• Experience providing onsite event support.
• Familiarity with virtual platforms such as Zoom, Microsoft Teams, and Adobe.
• Demonstrated experience managing sensitive documents and information discreetly and maintaining confidentiality.
• Ability to prioritize conflicting needs, handle matters quickly, reprioritize effectively, and manage multiple tasks and fluctuating deadlines.
• Ability to collaborate as part of a team, adapt to changing situations, and establish and maintain effective working relationships with people in various offices and programs and outside the agency.
• Ability to travel infrequently for training or outreach activities, up to 10% of the time.

Nice To Haves

• Associate’s degree in a related field from a two-year college or technical school, or an equivalent combination of experience and/or training.
• Experience organizing large virtual and/or in-person meetings and events.
• Experience or interest in the Communications field as it relates to this position.
• Experience working with communications materials, including website items, video work, and social media.
• Fluency and effective writing in Spanish or an Asian language, and/or ability to communicate using American Sign Language.
• Experience with record-keeping and compliance, including data analysis and reporting.
• Knowledge of and demonstrated ability to create, edit, format, analyze, and finalize accessible documents.
• Experience coordinating with vendors, venues, caterers, contractors, speakers, and internal departments to ensure event requirements are met.
• Life experience as a person with a disability, or direct experience as a caregiver or family member of someone with a disability.
• Experience working with and/or sensitivity to people from ethnic, multi-ethnic, and/or language-distinct communities.
• Familiarity and/or extensive contacts with one or more of the following communities: homelessness, criminal justice, substance abuse, or LGBTQIA2S+.
• Experience working in a nonprofit, social justice, or legal services organization.

Responsibilities

• Provide administrative and project support to External Affairs staff in Communications, Events, SPACE, and Public Policy.
• Support coordination of internal and external meetings, video conference calls, working groups, workshops, and events.
• Develop, transcribe, format, proofread, and edit documents, correspondence, forms, reports, presentations, and charts for multi-step projects; ensure materials are ready ahead of time.
• Support the communications team in video production work, including accessibility requirements.
• Contact legislative offices to schedule meetings and/or collect bill information as assigned by DRC legislative staff.
• Coordinate accommodation requests, including Braille, CART, interpreters, transcription, translation, document translations, and other disability-related accommodations for in-house or external needs.
• Research, coordinate, and arrange staff travel.
• Provide onsite logistical support for meetings, trainings, and events as needed.
• Maintain event calendars, timelines, agendas, attendee lists, registration records, and related documentation.
• Use discretion and protect sensitive and confidential information received and generated.
• Perform other duties as assigned.

Benefits

• 8% 401(k) match.
• Health benefits, including HMO options.
• Dental, vision, basic life insurance, short-term and long-term disability insurance, and flexible spending accounts for medical, dependent care, and commuter expenses.
• Health Reimbursement Accounts for some HMO plans.
• Pet insurance.
• Employee Assistance Program.
• Teladoc.
• Ample vacation, sick/self-care time, and holidays, including the last week in December.
• Public Service Loan Forgiveness-eligible employer.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED