Administrative Assistant 2 (PCN 20-5679)
About The Position
The Department of Corrections, Division of Institutions, is recruiting for an Administrative Assistant 2 position for the Palmer Correctional Center located in Palmer, Alaska. Under the general supervision of the Administrative Officer 2, this role develops and implements the annual spending plan for Palmer Correctional Center (PCC). Responsibilities include receiving and verifying receipt of products and services, applying financial coding to invoices and submitting them for payment. The position is also responsible for the day-to-day management of offender trust accounts, maintaining institutional personnel records, and tracking, reviewing, and processing staff evaluations. The Administrative Assistant 2 is a key member of the hiring team and leads all payroll functions, including reviewing and entering employee biweekly payroll for 106 employees.
Requirements
- Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement (e.g., Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, or similar).
- One year of advanced-level clerical experience (e.g., Office Assistant 2, Accounting Clerk, or similar).
- One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).
- One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience.
- Must pass a criminal history check.
- Must be fingerprinted.
- Must have or be able to obtain a security clearance to use the Alaska Public Safety Information Network (APSIN).
Nice To Haves
- Flexibility: Open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.
- Leadership: Influences, motivates, and challenges others; adapts leadership styles to a variety of situations.
- Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
- Attention to Detail: Thorough when performing work and conscientious about attending to detail.
- Oral and Written Communication: Expresses information effectively to individuals or groups, taking into account the audience and nature of the information; makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
Responsibilities
- Develops and implements the annual spending plan for Palmer Correctional Center (PCC).
- Receives and verifies receipt of products and services.
- Applies financial coding to invoices and submits them for payment.
- Manages the day-to-day operations of offender trust accounts.
- Maintains institutional personnel records.
- Tracks, reviews, and processes staff evaluations.
- Leads all payroll functions, including reviewing and entering employee biweekly payroll for 106 employees.
Benefits
- Opportunity for continued learning and growth.
- Convenient parking with winter plug-ins.
- Scenic drive to work.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
