Administrative Assistant 2 - Applied Technology Apprenticeships

Nevada System of Higher Education

2d • Onsite

About The Position

Truckee Meadows Community College, located in Reno, NV is recruiting for an Administrative Assistant 2 position for the Applied Technology Division. This position does not provide layoff rights and is contingent upon funding. This position will support the implementation and performance of apprenticeship activities in the TMCC Applied Technology Division to ensure the timely achievement of required outcomes and compliance with grant requirements. The Administrative Assistant 2 will assist individual apprentices and small groups in completing required apprenticeship documentation, provide standard information regarding program participation and course sequencing, and receive, review, and process apprentice records and forms, requesting additional information as needed. Responsibilities include supporting the daily operations of Applied Technology Apprenticeships; maintaining and managing recordkeeping systems utilizing various digital platforms, databases, and software applications; producing materials and correspondence to support project objectives; and providing administrative support to apprentices and apprenticeship employers from onboarding through program completion. The position will also work closely with grant managers, project director, dean, and employer partners to collect, organize, track, validate, and report apprenticeship data for multiple non-union employer-sponsored apprenticeship programs. Responsibilities include maintaining accurate participant records, monitoring enrollment and completion data, preparing reports for federal, state, institutional, and grant-funded initiatives, and ensuring data integrity and compliance with program requirements. The Administrative Assistant 2 will assist with data analysis, performance tracking, and reporting activities that support continuous improvement, grant management, and apprenticeship program success.

Requirements

• Graduation from high school or equivalent education.
• Two (2) years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff.
• OR One (1) year of experience as an Administrative Assistant I in Nevada State service.
• OR An equivalent combination of education and experience.

Responsibilities

• Support the implementation and performance of apprenticeship activities.
• Assist individual apprentices and small groups in completing required apprenticeship documentation.
• Provide standard information regarding program participation and course sequencing.
• Receive, review, and process apprentice records and forms, requesting additional information as needed.
• Support the daily operations of Applied Technology Apprenticeships.
• Maintain and manage recordkeeping systems utilizing various digital platforms, databases, and software applications.
• Produce materials and correspondence to support project objectives.
• Provide administrative support to apprentices and apprenticeship employers from onboarding through program completion.
• Work closely with grant managers, project director, dean, and employer partners to collect, organize, track, validate, and report apprenticeship data for multiple non-union employer-sponsored apprenticeship programs.
• Maintain accurate participant records.
• Monitor enrollment and completion data.
• Prepare reports for federal, state, institutional, and grant-funded initiatives.
• Ensure data integrity and compliance with program requirements.
• Assist with data analysis, performance tracking, and reporting activities that support continuous improvement, grant management, and apprenticeship program success.

Benefits

• Health insurance options including dental and vision
• 19.25% retirement match in PERS
• Life insurance
• Generous annual and sick leave
• Sports and Fitness Center with annual or monthly membership options for employee and spouse/domestic partner.
• Free parking on all TMCC campus locations.
• All full-time faculty and staff are provided with a variety of discounts and employee purchase programs.
• Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
• The College offers a Registration Fee Reduction Program for spouses, domestic partners, and dependents of Classified employees (working at least 53%).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED