Administrative Assistant 2
Drake University•Winnipeg, MB
•Onsite
About The Position
Drake University Law School seeks a detail oriented, highly organized, and motivated full-time Administrative Assistant to support the Career Development Office (CDO). This role is ideal for an independent professional who can manage multiple priorities while contributing to a collaborative and service-focused office. The Administrative Assistant plays a key role in maintaining a professional, welcoming, and inclusive office, supporting employer engagement, student hiring processes, and ensuring the efficient day-to-day operation of the CDO.
Requirements
- Strong and effective verbal and written skills to communicate with employers, students, faculty, and other staff with a high level of professionalism.
- Ability to use independent judgment and discretion in carrying out job duties and taking on projects with minimal direction.
- Exercise critical thinking skills and ability to multi-task with attention to detail.
- Ability to work independently and collaboratively in a fast-paced environment.
- Understand professional ethics and confidentiality.
- Highly proficient in office software including MS Office programs and apps including Teams, Word, Excel, PowerPoint, etc.
- Ability to use various forms of technology and communication such as Asana, Canva, Zoom or similar web-based programs, PDFs, and being able and willing to learn new technology systems.
- A.A. degree.
Nice To Haves
- B.A. preferred, or an equivalent combination of education and experience.
- Minimum of 1-3 years of administrative or clerical experience, ideally in a higher education or student affairs setting.
Responsibilities
- Serve as the front-facing point of contact for the office.
- Greet visitors, answer office phones, and monitor the departmental email account.
- Support three full-time staff members in the CDO.
- Assist employers with job postings, interview scheduling, and recruiting logistics.
- Support coordination of employer engagement activities.
- Manage career services management (CSM) platform (Symplicity).
- Handle employer and student communications, events, and hiring sessions.
- Maintain accurate employer records and track student outcomes data within the CSM.
- Manage the CDO programming calendar.
- Assist in planning and execution of workshops, large-scale events such as career fairs, networking nights, and professional development workshops.
- Help plan, market, and finalize event details and follow up.
- Assist in creating and managing professional social media content.
- Create marketing flyers and social media posts in Canva.
- Promote events and share employment opportunities relevant to students and alumni.
- Update and maintain the Career Development website.
- Coordinate the Reciprocity program with participating law schools.
- Provide administrative support for student stipend programs and other special initiatives.
- Process departmental purchases and travel reimbursements.
- Maintain office supplies and subscriptions.
- Support general administrative functions including inventory management and coordination of the professional clothing closet.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
